Separations Record

The final piece of documentation that is created and submitted to the Lead Archivist for Collections Management is a  completed separations record. This separations record describes—at a high level—what kind of material will be separated, why it is being separated, and how the separated material will be disposed of, using appraisal information gathered during the processing phase of the project.

A blank template document can be downloaded by clicking on this (public) link.

It is important for the processor to note the following:

• When describing digital separations, processors can describe either the separations as the volume of digital content separated or number of pieces of removable media separated. The former is most appropriate for digital transfers of content, while the latter is most useful for pieces of removable media that were separated in their entirety.