Step 3: Working with Restricted Material

All AIPs coming out of Archivematica will be broken up into an “Administrative Information” bitstream and an “Objects” bitstream. The administrative information bitstream will only be able to be downloaded by Bentley archivists (i.e., the ‘BentleyStaff’ DeepBlue group). Permissions on the objects bitstream, however, are controlled by Rights Metadata.

Audio-formatted CDs and video-formatted DVDs are processed and deposited to DeepBlue and the Bentley Digital Media Library according the workflow detailed below. Specifications for other types of restricted materials follows.

Born-Digital Audio/Visual Processing Workflow

In an effort to better align our born-digital A/V and A/V digitization processing workflows, processors will make use of the following guidelines when processing born-digital A/V materials. Please see the Archivist for Metadata and Digital Curation if you have any questions.

Please note that flowcharts use special shapes to represent different types of actions or steps in a process. You can read more about Flowchart Symbols and Notation on the Lucidchart website. 

Distinguishing Audio-Formatted CDs and Video-Formatted DVDs

Audio-formatted CDs and video-formatted DVDs may be distinguished from other types of born-digital A/V materials by using the following examples:

Audio-Formatted CDs

In general, audio-formatted CDs have:

• • a MetaData or bhl_metadata folder;

  • one or more tracks;

  • one or more log files;

  • a [barcode].wav file; and

  • a .CUE file.

Video-Formatted DVDs

In general, video-formatted DVDs have:

• • a MetaData or bhl_metadata folder;

  • three .CUE files;

  • one or more .ISO files; and

  • one or more [barcode]-[n].mp4 files.

Default Restrictions

Please note that, due to copyright concerns, all Dissemination Information Packages (DIPs) in the BDML will be restricted to the Reading Room, while all (AIPs) in DeepBlue will be restricted to Bentley Archivists. Please use the following Conditions Governing Access note: “This recording may be protected by copyright law. Access to this material is restricted to the reading room of the Bentley Historical Library.”.

Processing in Batch

As always, speak to the Archivist for Metadata and Digital Curation if you’re processing an exceptionally large amount of material, or processing at a high-level of detail. There may be a more efficient means to processing it in batch.

Documentation

A template for the “BDML” spreadsheet can be found at S:\Curation\Legacy processing documentation\Processing Resources\born-digital_a-v\BDML.csv

Modeling ArchivesSpace Archival Objects and Digital Objects

Each piece of physical removable media (e.g., a CD or DVD) should be modeled as a separate Archival Object. At the end of the process, each Archival Object will have one unpublished Digital Object that corresponds to its item in DeepBlue. Audio-formatted CDs that result in a single [barcode].wav will have another Digital Object that corresponds to that file’s entry in the BDML. Video-formatted DVDs with one or more “titles” will have one additional Digital Object per [barcode].mp4 corresponding to each file’s entry in the BDML. The below example shows a single video-formatted DVD with one Archival Object, one Digital Object corresponding to a DeepBlue item, and five Digital Objects corresponding to entries in the BDML.

Embedding Kaltura Videos in DeepBlue

The final product should look something like this:

Subsequent Rights Review

At a later date, this material (as will all A/V material) will be slated for a rights review facilitated by the Lead Archivist for Audio Visual Curation to determine if and when we can “open” it up.