Setting Course Fees

Please review the official course fee process below, which is also outlined here: www.uaf.edu/bursar/for-depts/course-fee-approval.php. All submissions are to be completed via the Docusign PowerForm provided for that purpose, and the document should be copied to the CLA Fiscal Officer when completed.  

1. All fees must be published in the applicable semester course schedule, special session course schedule or non-credit course schedule and in corresponding electronic equivalents. Fees that are not approved and not published in the applicable schedule will not be assessed. Any exception to the publication requirement requires Chancellor approval. Approval of such exceptions cannot be delegated.

2. Course Fee Approval Request Deadlines:
   Course fee approval request must be submitted to the Provost's office for approval, and the due dates for submission are indicated below. The dates are based on course scheduling announcement. The purpose for the due dates is to ensure that students have complete and accurate information regarding their tuition and fees prior to fee payment.

   • Spring Semester:  September 1

   • Fall Semester:  February 1

   • Summer Semester:  December 1
     *Deadlines not applicable to courses affected by COVID-19

3. For-Credit Course Fees:
   All course fee proposals (lab/material, distance, computer lab, etc.) originated in a department at a rural campus, CTC or CDE and must be approved by the corresponding School/Dean, Campus Director or CDE Director. Delegation of Dean's or Director's approval authority must be documented in writing to the Provost. Finally, the request must be approved by the Provost, who will submit it to the Bursar's Office for implementation.

4. Fees for Non-credit Instruction
   School or College Dean, Campus Director and the CDE Director have the authority to approve non-credit instruction fees that are less than or equal to $200. Any delegation of Dean's or Director's approval authority must be documented in writing to the Provost.
   
   Fees of more than $200 for non-credit instruction will require Provost approval in addition to Dean or Director approval.

5. Course Fee Approval Request Form:
   Course fee approval requests can be submitted electronically via DocuSign. You do not need to print, scan or fax the form to sign and submit it, nor do you need to create any accounts to use this feature. We are no longer able to provide a pdf Course Fee Approval form, all requests must be submitted through the DocuSign venue. 

Detail codes FOR COURSE FEES

Detail codes are used in the Banner system to either Pay (P) or Charge (C) student/individual accounts. They are alphanumeric codes, and the first letter designates the campus under which the code falls (in our case “F” for Fairbanks is always first). Detail codes have default accounting tied to them, so that Banner will know where to apply the payment or the charge. A detail codes is requested when setting up a course fee because it is then used to collect the course fee(s) directly into department accounts during the student tuition/fee payment process.  To review detail codes in Banner, please review the instructions here for using TSADETC:

Reviewing Banner Detail Codes for Course Fees – TSADETC

1.      Open TSADETC in Banner

2.      Use the top left X to close the printer form that opens first by default

3.      Clear any messages from top right corner

4.      Begin search by using the Filter button from the right corner of the grey tool bar

5.      To filter out campuses other than UAF, set the Detail Code filter as "F%"

6.      Enter the expected Detail Code Description as a filter, using % wildcards as needed, to find the detail codes containing the identified filter (e.g. %Journ%)

7.     To view the default accounting behind the code, select the code with your cursor and Alt+Page Down to view the fund/org/acct associated with the code.