fundraising, Donations & Gifts
Fundraising
Club vs. Departmental Fundraising
Protocols for fundraising differ between student clubs and university departments. Fundraising efforts for student clubs at the University of Alaska Fairbanks (UAF) are generally less stringent compared to those for university departments. Clubs operate under the oversight of the Student Leadership and Involvement Office (SLI) and require straightforward approval for their activities, often engaging in small-scale, community-oriented fundraisers like bake sales and car washes. They maintain financial transparency through periodic reports, but the requirements are relatively simple.
In contrast, departmental fundraising is coordinated through the Office of Development and Alumni Relations, involving more formal strategic planning, extensive financial reporting, and compliance with donor agreements and institutional policies. Departments engage in sophisticated fundraising efforts such as major gift campaigns and grant writing, supported by professional staff and university resources, which necessitates adherence to stringent regulations and oversight
Student Clubs
Fundraising generally overseen by the Student Leadership and Involvement Office (SLI).
Must follow specific guidelines, such as submitting event details and financial reports regularly.
They can raise funds through various activities like bake sales, car washes, or receiving funds from the Associated Students of the University of Alaska Fairbanks (ASUAF).
Must get approval for their fundraising activities, and they often need to complete orientation sessions and provide membership information as part of the recognition process by SLI (University of Alaska Fairbanks).
University Departments
Fundraising efforts usually coordinated through the Office of Development and Alumni Relations.
Often focus on soliciting donations, grants, and sponsorships from alumni, businesses, and other external entities.
They adhere to more formal fundraising strategies, including major gift campaigns and endowments.
Have access to university resources and professional staff who assist with developing fundraising strategies and ensuring compliance with university policies and external regulations.
Overall, while student clubs have a more grassroots and event-based approach to fundraising, university departments engage in more structured and strategic efforts supported by professional staff. Both groups must comply with UAF policies, but departments benefit from more extensive institutional support and resources.
UA Mall
The UA Mall is an online storefront platform designed to showcase and sell merchandise, resources, and other products related to the University of Alaska. It provides an accessible and convenient way for departments to engage with students, faculty, alumni, and the broader community, enhancing their reach beyond physical campus boundaries.
How CLA Departments Can Utilize the UA Mall
Merchandise Sales
Departments use branded merchandise like clothing, accessories, and stationery to build identity and pride. They also offer items such as conference memorabilia or art exhibition catalogs for special events.
Publications and Educational Materials:
Departments can sell faculty-authored books, academic journals, and other scholarly publications.
Fundraising Initiatives:
Departments utilize the platform to launch fundraising campaigns aimed at supporting specific projects, scholarships, or research initiatives, actively involving the community in crowdfunding endeavors to achieve unique departmental goals and develop new programs.
Event Tickets:
Departments sell tickets for sponsored events like lectures, theater productions, concerts, and workshops, while also offering access to virtual events, webinars, and online workshops to broaden their global audience reach.
Photo from Permafrost Magazine
Specific restrictions for departments looking to utilize the UA Mall storefront may include guidelines on branding consistency, product types allowed (such as official university merchandise), and approval processes for items sold to ensure alignment with university values and policies.
If you're looking to set up a page on the UA Mall, email us at cla-pio@alaska.edu to start the process!
Fundraising Rules & Regulations
Donations
Department Giving Pages
what do the pie chart categories actually mean?
Giving Day
UAF Giving Day is a dedicated event where the university community comes together to support various departments, programs, and initiatives through charitable contributions. It is a 49-hour fundraising campaign aimed at rallying alumni, students, faculty, staff, and supporters to make donations, often with special events, challenges, and incentives to encourage participation and philanthropy.
Donor Stories
Donor Program
special invitations to events associated with relative apartment
thank you letters
Working with a Gift Officer
types of gifts and how to work with gift officer
Gifts
Policies & Procedures
are professors allowed to accept gifts?
Gifting Protocol
At UAF, protocols regarding gifts typically include guidelines for reporting gifts over a certain amount to ensure compliance with tax regulations. Gifts to students, alumni, faculty, and others may require documentation such as a W-2 or other tax reporting forms if they exceed certain thresholds. This ensures transparency and adherence to tax laws in the handling of significant gifts within the university community.