UAF Academic Course Scheduling
UAF Academic Scheduling Page - link to the Office of the Registrar page on Academic Scheduling Protocols
Form: Class schedule form (PDF)
Room scheduling and events management
25Live is a scheduling software used for room scheduling and event management between Wood Center events and academic scheduling.
25Live monitors the use of all classrooms and meeting facilities on the UAF and CTC campuses.
To access, please log in using your SSO. If you have any questions or are having difficulties accessing or navigating the software please contact uaf-academic-scheduling@alaska.edu or uaf-event-schedule@alaska.edu.
Room assignments
Credit-bearing classes will take precedence over all non-class related seminars or events. Non-credit events, study groups, breakout sessions, etc, will be scheduled after all credit classes have been assigned a room.
When scheduling classrooms every effort will be made by Academic Scheduling to provide the accommodations requested with the space utilization requirements of the whole university as the objective.
Assignments of classrooms for sections are done during the class schedule production. Initial scheduling priority will be considered to those classes requiring specific equipment or seating configurations. Building preference may be noted and specific attributes for classes which require special features, i.e. audio conference capability, video, seating, smart equipment, etc. must be noted by the department in the comment section of CLSS.
Enrollment history or anticipated increases for a particular course will be used by Academic Scheduling to determine classroom size, so enrollment limits should be carefully reviewed and adjusted. Departments should base enrollments on the actual enrollment during the previous corresponding term, with an estimated increase no more than 15%. In cases where the department projects a greater than 15% increase, justification must be provided in writing.
Changes in Classroom Assignments
Instructors/departments may not move their class from an assigned room without making that change in CLSS.
All schedule changes affecting class meeting time/days or classrooms assignments must be entered into CLSS.
Please do not relocate your class without following the procedures listed above. The University utilizes two systems to track where classes are taken place. The Office of the Registrar personnel and security staff rely on these systems to locate faculty and students in the event of an emergency. If the class has been "unofficially" relocated to another room, it may be difficult or impossible to locate the faculty member or student. This delay during an emergency could place the University in a liable position.
In the event of an emergency evacuation of a classroom or building, Academic Scheduling will attempt to relocate classes to temporary meeting rooms if desired.
If an assigned room is no longer needed, please remove the location for a course in CLSS immediately. For non-academic events contact Wood Center Events for any event reservation as soon as possible, as the demand for space on campus is high.