Hire of Student Employees (SN or ST employee class)
Student Eligibility Requirements: Students must be enrolled at UA with a minimum of 6 credits and be maintaining a 2.0 GPA. They are restricted to 20 hours/week during the academic year; they can work full-time during the summer.
**Admins - check these Banner screens to confirm the student meets the eligibility requirement above before submitting the Intent to Hire Form each semester. A new intent to hire form must be submitted to CLA HR Coordinators prior to every semester the student will be working in.
Questions:
Are they active in Banner - check PEAEMPL
If not active, they must apply to the Student job posting in MyUA to be processed as a new hire. Contact CLA HR at uaf-cla-hr@alaska.edu for the link or so the individual can be invited to apply.
Do they have another active job in the system? Ask them and check NBAJOBS. This will impact if and how we can set up their job with CLA. Having this information upfront will avoid delays.
Use PPAIDEN for full legal name, and alaska.edu email address
Banner Screens
SGASTDN - For academic status, level (undergrad or grad), degree program, and field of study
SHATERM - to confirm overall GPA
SFI2HRS - to confirm how many credits they are enrolled for
PPAIDEN - use for full legal name and alaska.edu email address
HR Dates for Student Hires
Fall 2025: 8/24/25 - 12/13/25 or 1/10/26
Spring 2026: 1/11/26 - 5/2/26
AY25-26: 8/24/25 - 5/2/26
FY26 Student Assistant Salary (for undergraduate students only)
Additional Forms
Note: Submission of this form is required for Undergraduate students who are requesting a waiver to the Board of Regents policy that prohibits working in excess of 20 hours per week or 40 hours per pay period during the Academic Year.
IMPORTANT NOTE: Foreign nationals on temporary student visas (F-1 or J-1) are not permitted to work more than 20 hours per week while classes are in session and, therefore, are not eligible for a workload waive
*To initiate the hire of a Student Assistant, please submit the following information via our Intent to Hire Form.
Please contact uaf-cla-hr@alaska.edu for more information on UA HR policy and procedures.