REQUESTING & BOOKING TRAVEL
All CLA travel requests are to be processed by the Travel Customer Service Office (TCSO); the TCSO is UAF's centralized customer support center, and they provide direct travel support for all of our faculty, staff, students and guests. TCSO delegates work directly with employees, students and guests to initiate, process and expense travel through the University's Concur travel system (including booking segments of the trip when possible).
To request travel assistance from TCSO, please use the Request for Assistance Form provided on their site
TCSO can also be contacted via email at uaf-travel@alaska.edu, or at 907-450-TRIP
Please DO NOT begin a travel request in the Concur system without the cooperation of an assigned delegate from TCSO; this will ensure that the appropriate approval flow and the actual booking of tickets, lodging, etc. is handled appropriately.
UNAC AWARD TRAVEL
Note that the funds for UNAC awards are not made available to the units until the completion of the event and the acceptance of the required report. The final amount transferred to CLA will depend upon the final amount expended; if the award amount is $2,500 and only $500 is actually spent, only $500.00 will be given to the department as a reimbursement. Please make sure to provide a copy of your award letter when requesting assistance from TCSO.
Students and faculty who receive internal awards (generally URSA and UNAC) should work directly with the Travel Customer Service Office (TCSO) to initiate and expense travel costs. When you are working with these awards, please keep in mind the following guidelines:
Given that some awards may involve registration costs only and not actual travel expenses, department admins can provide direct assistance for those expenditures by making those purchases with a department procard or processing an employee reimbursement for registration fees paid out-of-pocket. If you need assistance while your department admin is off-contract, please contact the Dean's Office (uaf-cla@alaska.edu) for assistance.
If you need assistance with booking travel or you need to seek reimbursement for travel that has already occurred (e.g. airfare, lodging, per diem, transportation), you will need to request assistance from TCSO for the completion of a Concur travel request (https://uaf.edu/travel/resources/index.php).
Charges that are placed on individual travel cards or booked through Concur must be fully reconciled through the expense report process no later than July 8th to ensure that they will post in the correct fiscal year.
All UNAC awardees should use Fund 103010 and Org 61243 when submitting requests for assistance with UNAC travel. Travel is only allowed on external funds (i.e. UNAC or grants as appropriate). Travel on department funds (fund 1) is not allowable for the current guidance for UA Leadership.
TCSO will provide travel expense report documentation to the Provost's Office; however, if you only have receipts for non-travel expenses (e.g. memberships & registration fees related to online conferences) note that those receipts will need to be manually submitted to the Signers' Business Office, to the attention of Kathy Bennett (klbennett@alaska.edu), after being processed for reimbursement.
When the event has been completed, the required report must be provided through the Google form provided by the Provost's Office for that purpose: https://docs.google.com/forms/d/e/1FAIpQLSc6IlZmQFP_HXnBaOgvQCoql8uitc0tz7bctRIhmhkr713U-g/viewform.