How much does WFM cost?

The cost of Workforce Management (WFM) software varies widely based on features, business size, and deployment type. Here’s a breakdown of pricing tiers for 2025:

1. Entry-Level WFM Tools

(For small businesses or basic needs)

• Price: $0–$10/user/month

• Examples:

  • Homebase (Free for up to 20 employees; Premium at $20–$80/location/month)

  • When I Work ($2–$6/user/month)

  • Sling (Free basic plan; Premium at $2–$8/user/month)

• Features:

  • Basic scheduling

  • Time tracking

  • Mobile app

2. Mid-Market WFM Solutions

(For growing businesses with 50–500 employees)

• Price: $5–$20/user/month (or $50–$500/month flat fee)

• Examples:

  • Deputy ($4.50–$12/user/month)

  • SHIFTON ($8–$15/user/month)

  • BambooHR ($6–$12/user/month + $5–$10 for time tracking)

• Features:

  • AI scheduling

  • Labor compliance alerts

  • Payroll integrations

3. Enterprise WFM Platforms

(For large corporations with complex needs)

• Price: $15–$50+/user/month (or $10,000–$100,000+/year for custom plans)

• Examples:

  • UKG Dimensions ($20–$40/user/month, minimum $50K/year)

  • NICE WFM ($30–$50/user/month, call center focus)

  • Oracle WFM ($25–$60/user/month, part of HCM suite)

• Features:

  • Advanced forecasting

  • Real-time adherence

  • Global compliance

4. Industry-Specific WFM

(Retail, healthcare, call centers, etc.)

• Price: $10–$30/user/month

• Examples:

  • HotSchedules (Restaurants, $15–$25/user/month)

  • QGenda (Healthcare, $20–$40/user/month)

  • Calabrio WFM (Call centers, $25–$50/user/month)

5. Global Workforce Solutions

(For international payroll + compliance)

• Price: $20–$100+/employee/month

• Examples:

  • Deel ($49/contractor/month or $599/employee/month for EOR)

  • Remote ($29–$599/employee/month)

  • Papaya Global (Custom pricing)

Hidden Costs to Watch For

1. Implementation fees: $1,000–$50,000+ for enterprise setups.

2. Training: $500–$5,000 (varies by vendor).

3. Integrations: Some charge per API connection.

4. Support tiers: Premium support often costs 20–30% extra.

How to Save on WFM Software?

• Start small: Use free/low-cost tools (e.g., Homebase) for <50 employees.

• Negotiate: Enterprise vendors often discount for multi-year contracts.

• Bundle: Some HRIS platforms (e.g., Rippling) include WFM at a lower combined cost.

Cheat Sheet: WFM Pricing by Business Size