Educational institutions require specialized workforce management (WFM) software to handle teacher scheduling, substitute management, staff compliance, and student-to-staff ratios. Here are the top WFM solutions for K-12 schools, colleges, and universities.
β Key Features:
Automated substitute teacher placement
Certification & license tracking
State compliance reporting (Title I, ESSA)
Payroll integration for hourly staff
π° Pricing: Custom district-wide quotes
π Used By: 7,500+ U.S. school districts
β Key Features:
Faculty workload balancing
Student worker scheduling
Grant-funded position tracking
Labor union agreement compliance
π° Pricing: Enterprise-level (contact sales)
π Clients: Harvard, University of Michigan
β Key Features:
AI-powered sub matching
Automated call-outs
Absence trend analytics
Mobile app for teachers
π° Pricing: Starts at $2,500/year per district
π Best for: Mid-sized school systems
β Key Features:
Faculty appointment scheduling
Adjunct professor contract tracking
Accreditation compliance
Search committee workload management
π° Pricing: From $5,000/year
π Used By: 1,000+ colleges
β Key Features:
Basic teacher rotation scheduling
Substitute availability tracking
State reporting templates
Mobile check-in for staff
π° Pricing: Starts at $15/user/month
π Best for: Private schools, community colleges
Substitute Management
Auto-fill teacher absences
Certification Tracking
Ensure qualified instructors
Student-Teacher Ratios
Maintain compliance
Grant Funded Positions
Track budgeted roles
Union Rule Compliance
Adhere to contract terms
Start with Critical Needs
Teacher absences β SubstituteAlert
Payroll integration β Frontline
Integrate with SIS
PowerSchool, Infinite Campus
Banner (for higher ed)
Train Key Users
HR on compliance features
Department chairs on scheduling
Phase Rollout
Pilot with one school/department
Expand district/campus-wide
30% faster substitute placement
25% reduction in scheduling errors
100% compliance with state ratios
20% decrease in payroll disputes
Pro Tip: Look for "bell schedule integration" to auto-align staff schedules with class periods.