Any staff member may bring a proposal at the appropriate meeting to create a new or amend an existing internal policy. If a proposal is time-sensitive, it can be brought via email. The person introducing any proposal that is adopted is responsible for documenting the proposal in the Official Policies Google document in Suggesting mode and informing the acting SELCocracy Steward after doing so.

Amending existing policies

All internal policies may be amended by the General Circle or by any circle indicated in parentheses next to the title of the policy. Prior to amending a proposal, a circle shall make reasonable efforts to incorporate feedback from members of other related/overlapping circles.

Communicating Amended Internal Policies

Any circle amending a policy must give notice by sending an email to all staff that includes a description of the proposal and a link to the proposal in Asana. The subject line shall include "PLEASE READ: [Proposal Name]." If the amendment will have an immediate impact on staff benefits, notice to staff must be given at least a week prior to implementing the new policy.

Each circle shall add the Asana task including the proposal to the next General Circle Meeting list under "Old Business." The General Circle Facilitator will help ensure that all such amended policies are mentioned there so we are effectively communicating about changes. 

Time sensitive proposals

If a proposal is time-sensitive, it may be introduced via email using the subject line "RR by [Date] TIME SENSITIVE PROPOSAL: [Proposal Name].” In addition to stating the proposal itself, the email should state the date and time by which coworkers are asked to provide questions, feedback, and/or objections. Staff must be given a minimum of 2 business days to respond.

One may not object to a proposal without first providing the proposer feedback and allowing the proposer a chance to respond. If amendments are required, they must be shared with all staff by the end of the third day. If no objections are heard by the end of the fourth day, the proposal passes.

Note from Simon: I think this could benefit from an articulation of why we have this and how to think about policy proposals.  That may help folks understand how and when to make a proposal.  I think we need a stronger invitation to participation.