Transfer of Equipment

TRANSFER OF ASSETS

1. GENERAL RULE

As a general rule, when employees are relocated, no assets (furniture, equipment, computers, etc.) will be moved between Campuses or Departments. If, in exceptional cases, such a need exists, the procedures set out below will be applicable.

These procedures apply to all Campuses and Departments.

2. WHEN IS IT PERMISSIBLE TO MOVE ASSETS FROM ONE CAMPUS TO ANOTHER?

(furniture, equipment and computers/mobile devices)

2.1 Where the assets concerned comprise office furniture, equipment and computers (or mobile devices such as tablets, Chromebooks, etc.).

2.2 If the office to which the person is moving does not have any assets.

2.3 If the assets in the office are not appropriate or there is a mutual agreement between the campus principals.

2.4 If assets are available from other campuses that would other wise have to be bought.

3. APPROVAL PROCESS

Assets may be moved only once the procedures stipulated below have been complied with.

1. The employee who wants to move his/her assets must obtain written approval from the Assistant Superintendent of Finance, must substantiate why he/she wants to move his/her furniture/equipment, and must complete the appropriate Inventory Update Form (shown below):

1. The final approval must be given to Inventory Control in the Purchasing Department at ECISD Central Office (648-7861) via Interoffice Mail (a.k.a. "Pony").
2. If equipment is technology equipment that involves 5 or more computers, printers, networking equipment, please submit a work order via Eduphoria HelpDesk.