TRUSTEES’ meeting of Bowburn&PCP; Charity No 1112151.
TUESDAY 5 March 2013 from 6.30pm. Homeside, Marlene Avenue
Present: J Blackburn, J Blakey, R Cowen, K Griffiths, K Haigh, G. Kitson, M Syer, S Walworth
1. Apologies: B Bates, M Bell, S Raine
2. a) Minutes of last Trustees’ meeting – 4 December 2012:
The minutes were agreed as a true record, and passed unanimously.
Matters Arising: > None arising outside the agenda.
3. Finance:
Income – £34.00 was paid in room hire (January and February) to Bowburn Community Association.
It was agreed that the accounts would be independently checked at the end of March. (M Syer)
It was agreed to hire Homeside communal rooms for the meetings in June, September, December 2013, and March 2014 from 6.30pm to 7.30pm. (J Blackburn)
Prize-givers for General meetings: March:– Karen Griffiths, April:– Ken Haigh, May:– Gloria Kitson
4. Correspondence:
> Received information of a planning application to landscape the front of Bowburn Community Centre.
It was agreed to support this application (J Blackburn, J Blakey, K Haigh, M Syer declared a personal interest).
> Received a letter of resignation from the trustees’ committee of K Griffiths and S Walworth.
5. Policies:
It was suggested that an independent arbiter should be responsible for the ‘Appeals’ process; a clause to this affect would be written into the Complaints Policy; and a named arbiter agreed each year at the AGM.
(R Cowen, J Blackburn)
6. Future Plans for Bowburn & Parkhill Community Partnership
(i) MASTERPLAN:
Ø Meeting of Parish Plan sub-group to be arranged. (M Syer)
Ø Masterplan priorities: It was agreed that the March meeting should be used to prioritise objectives from the Masterplan using items not completed as a starting point.
It was agreed to give out Expression of Interest Forms to those leading on the projects put to the General meeting in February – See minutes of B&PCP on 19 February 2013, Item 5 (vii) (J Blackburn)
Ø Green space update: It was agreed to update the open spaces plan and decide at the March meeting of the Partnership what should be done to preserve them.
Ø Invite Planner to General Meeting: It was agreed to invite a planner to consult the meeting on how the Partnership’s responses to the Local Plan were being considered. (J Blackburn)
Ø Park bungalow: CISWO let the Partnership know that they are working with the County Council to find a solution to the impasse. The process is with the legal department of DCC.
(ii) STREET LIGHTING/FOOTPATHS: Cables have been stolen from lighting columns in both the Cemetery Road (Phase 1) and part of the Old Quarrington Road (Phase 2). It has been agreed to lay underground cables to the lighting columns in Phase 1 as it is a safe route for children to walk from Parkhill to school, and a modern overhead cable in Phase 2 - £3630.11 of Partnership funds is being used to match fund these projects
(iii) PUBLICISE FUNDING: The AAP Participatory Budget is set at a maximum of £4000.00 per project. The Highways Group suggested making an application to improve footpaths to a useable state.
It was suggested that an area where two bridleways (BW36, BW37) and a footpath (FP41) meet on the other side of the pit heaps was in need of drainage, particularly on BW36 – the Partnership would work alongside the Parish and the Parish Paths Partnership.
Other projects are invited for Participatory Funding. (J Blackburn and J Blakey declared a personal interest).
6. Items of Other Business:
> The AAP meets on 6 March in Coxhoe Active Life Centre from 5.00pm.
> K Griffiths and S Walworth were warmly thanked for their support of the Partnership as trustees.
7. Next meeting:
4 June 2013 in Homeside, 6.30pm – 7.30pm