Bowburn & Parkhill Community Partnership – Minutes of Trustees’ Meeting
Thursday 30 May 2006, from 6.30pm to 9.00pm
Lawson Road Communal Centre
Charity Number 1112151
Present: J. Blakey, R. Cowen, P. Dawe, N. Dixon, K. Haigh, J. Halford, R. Jackson, R. Millerchip, S. Raine, M. Syer, R. Walsh, D. Whittaker
1. Apologies: J Blackburn, J. Kane
2. Minutes of last Trustees’ meeting – 2 May 06:
The minutes were then accepted as a true record by the meeting.
3. Matters arising from Trustees’ meeting – 2 May 06: It was reported that the sewerage problem in David Terrace had been attended to. Problem in Philip Avenue was hoped to be resolved by new sewers being laid in Prince Charles Avenue. One problem in Lawson Road had been resolved but another was outstanding. Problem at Runcie Road and Burn Street area was recognised by Northumbrian Water for future action. Mike was meeting NWL representative shortly and would report back. Noted.
4. Matters arising from General meeting – 16 May 06:
(a) Park & Recreation Ground: Robin reported on a meeting about the Bowburn Parc/Recreation Redevelopment Project at Byland Lodge on 9 May. This and Carol Brown’s report to the General meeting, and reactions to this, were discussed at length.
It was agreed that the Trustees, in accordance with the conclusion of the General meeting, supported the proposed development in principle, subject to wider consultation, but that they had concerns about (i) timing implications relating to the Disability Discrimination Act, (ii) the terms (including length) of the City Council’s lease from CISWO, (iii) funding implications. It was agreed that the Council asked to ensure that the project would be fully compliant with DDA requirements both current and understood to be being introduced from 1 December, and that the designers be asked to report on such compliance.
(b) Parkhill: It was agreed that the Parkhill Residents’ Association be encouraged to present its proposals for improvements to Parkhill to the Partnership at the earliest opportunity, with a view to ensuring that those proposals can be supported and realised.
(c) CCTV: It was agreed that three options be sought from Baydales and the City Council for the use of CCTV in the Co-op area, with a view to understanding (i) what measures are possible, (ii) what their one-off and long-term costs might be, (iii) which agency or agencies would have legal and financial responsibility for these and (iv) what options should also be considered for other parts of the village.
It was further agreed that this matter be referred to the Environment working group to develop, including the invitation of relevant persons and consideration of their evidence.
It was, however, also agreed that Sgt. Dave Turner be invited to attend a General meeting, to introduce himself and his intentions, and to hear the views of the Partnership on community safety in general but including CCTV.
5. Correspondence: Nil
6. Items of Other Business – registration of issues:
Agreed to consider cold callers.
7. Treasurer’s Report:
(i) Robin reported that there had been no significant change since the last General meeting.
(ii) It was agreed that Richard Walsh, as vice-chair, be added to the bank signatories. It was further agreed that two extra signatories be registered but that the bank be informed that every cheque must be signed by at least one officer. Agreed that the two extra signatories be Janet Halford and Dawn Whittaker.
(iii) Quiz forms, balloon race tickets and Folk Night tickets were circulated for members to sell.
8. Regeneration Working Group Report:
Carol is taking plans forward and has met with groups to discuss their projects.
9. Application form for “Bowburn & Parkhill Community Partnership Regeneration Fund”:
It was agreed that (i) Question 3 should include both Charity and Community Association Sports Club registrations, (ii) The checklist in Q20 should be omitted and all included in Q26 (with a reference to it in Q20) and (iii) the reference in Q12 to children and young people should be replaced by one referring to “those who will benefit” from the proposed project (i.e. of whatever age).
It was further agreed that other possible amendments be considered at a special Trustees meeting.
10. Design of Regeneration Fund documents:
It was noted that the Guidance Notes supplied had not been amended from that used for the City Council’s Flourishing Communities Fund.
It was agreed that the design and wording of the Guidance Notes etc. be referred to the special Trustees meeting.
11. AOB: Jan reported on a cold caller incident involving suspect housing repairs, which had been reported to Trading Standards, who had given advice, but may not be illegal . It was agreed that this be reported to Keith Davis, Community Safety Officer, to take appropriate action, and to the next Partnership meeting, for information.
12. Date, Time and Place of next meeting:
(a) Special Meeting: Wednesday, 14 June at 6.30pm in Lawson Road.
(b) Tuesday, 27 June at 6.30pm in Lawson Road.
(Mike agreed to book the hall for both meetings.)