Bowburn & Parkhill Community Partnership Ð Minutes of TrusteesÕ Meeting
Thursday 27 June 2006, from 6.30pm to 9.00pm
Lawson Road Communal Centre
Charity Number 1112151
Present: J. Blakey, R. Cowen, P. Dawe, N. Dixon, K. Haigh, J. Halford, R. Jackson, R. Millerchip,
S. Raine, M. Syer, R. Walsh, D. Whittaker
1. Apologies: J. Halford, R. Millerchip
2. Minutes of last Trustees meeting Ð 30 May: The minutes were taken as a true record.
3. Matters Arising from Trustees meeting Ð 30 May:
Item 3 Ð Mike is meeting with NWL . PD asked if there would be compensation, but Mike is not aware of this.
A trustee reported that a resident has sewerage overflowing. Mike will bring this up at the NWL meeting.
4. Matters Arising from General Partnership meeting Ð 20 June:
There will be an attendance at the Quarry Liaison Committee. The secretary will contact Clive Lawson of Quarrington Hill to check that there is representation from that village on the committee.
5. Correspondence:
Reply from D Marrs concerning PARC project, now regenerating the whole of the Park;
The City Council have tenure of the land via a 20 year lease dated 2001 which may be sub-let, if required.
In a legal sense the Partnership would be the commissioning body.
Apart from external funding, monies would come from the ringfenced financial allocation. Firstly the Partnership would agree the project, followed by the DVRC board, and finally the City CouncilÕs Cabinet.
The Partnership has agreed that the City Council will deliver the project.
Richard Walsh led the discussion. The trustees were broadly happy with the reply that:
> the Partnership would be a commissioning body for the project;
> the City Council would appoint a Planning Supervisor as duty holder;
> a management fee of 8%, which covers the full delivery of the project;
> the project team would keep the Partnership informed;
> the City Council would form a view of the design regardless of who delivers the project. If the City delivers the project they would be responsible for the design, audit it and pay to contract the designers out of the 8% management fee;
> the City Council would maintain the PARC and add it to their insurance policy under Third Party Claims etc.
> it is difficult for the City to estimate the amount of match funding available until there is agreement on the final project. Some elements are being estimated and once this is complete the Funding Officer can produce an approximation of external funding that could be received and the impact on the Partnership funding.
Trustees were interested in knowing the cost of the other projects in the Masterplan before commissioning PARC and the possibility of having a Business Plan.
6. Items of Other Business: register issues for item 12 - None
7. TreasurerÕs Report: Same as for General Meeting
8. Regeneration Working Group: Questions for next meeting (13 July):
Heavy Plant vehicles have been reported between sites. Holes have been dug and nothing done near the private bungalow in David Terrace. Suggested that residents ring the site manager whose telephone number should be available. Phones have been disconnected in David Terrace. Ask if possible to have deliveries only at certain times. (Action Jan Blakey and Mike)
9. CHECK: Documents for the ÔBowburn & Parkhill Community Partnership Regeneration FundÕ.
The Officers were asked to make alterations to the Guidance Notes and circulate for comments.
(Action Paul, Richard W, Janet and Robin)
10. Masterplan update: All groups to bring updates to next meeting.
11. Safety Issues: CCTV: No further update.
12. AOB: The issue of Noticeboards was mentioned and the Parish are writing to the Partnership to see what plans they have. DW welcomed a joint application with the Parish. Secretary was asked to circulate the minutes to an A. Richardson of Tursdale.
13. Date, Time and Place of next meeting: 25 July 6.30pm, at Lawson Road Communal Centre.