Favorite Topics
At-A-Glance

About This Page

• Think of this page as an electronic handbook to help you find all the information you need as an employee of NKY Health. 

• This page is always under construction. Please help us improve it by making suggestions. Tell us what's missing or what you'd like us to change.

• Use CTRL-F to initiate a search.

• Use CTRL-HOME to go to return to the top of the page.

• Use CTRL-END to go to the bottom of the page.

Favorite Topics

NKY Health's Commitment to EEO and Diversity

Accommodations

NKY Health will make any accommodations needed to enable you to fully perform the essential functions of your job provided that the accommodations are reasonable.

• For policies about disabilities, refer to subsections of Section 6 of NKY Health's Personnel Policies.

• For an accommodation related to a medical condition, including a pregnancy, refer to the Americans with Disabilities Act as Amended page of this site.

• For a religious accommodation consult with your supervisor, someone else in the chain-of-command, or human resources.

Acronyms

Acronyms that you'll hear around NKY Health

Benefits

Benefits Available to All Employees

If you are an NKY Health employee, you are entitled to these benefits:

• Banking

• Disability - Voluntary

• Discounts

• Insurance - Voluntary (Cancer, Critical Illness, Life, etc.)

• Military

• Retirement - Voluntary (401K, IRA, etc.)

• Social Security

• Workers Compensation

• Worksite Wellness

Benefits Available to All Merit System Employees

If you are an NKY Health merit system employee, you are entitled to the benefits listed above plus these:

• Employee Assistance Program (EAP)

• Paid Leave Time (Refer to Section 5 and subsections of NKY Health's Personnel Policies) including:

  • Bereavement Leave

  • Civil Leave

  • Jury Duty Leave

  • Reservist Leave

  • Parental Leave

  • Voting / Election Leave

  • Military Leave

• Training and Development

Benefits Available to Only Full-Time Merit System Employees

If you are a full-time NKY Health merit system employee, you are entitled to the benefits listed above plus these:

• Family and Medical Leave Act (FMLA) Protection

• Financial Coaching

• Flexible Spending Account (for medical and dependent care expenses)

• Health Reimbursement Account

• Grief Support

• Group Dental Insurance

• Group Health Insurance

• Group Life Insurance

• Group Vision Insurance - Voluntary

• Leave Donation (Refer to Section 5.2.5 of NKY Health's Personnel Policies)

• Legacy Planning

• Paid Leave Time (Refer to Section 5 and subsections of NKY Health's Personnel Policies) including:

  • Annual Leave (also known as Vacation Leave)

  • Sick Leave

  • Holidays (For specific dates, refer to the Holidays supplement to Section 5.3 of NKY Health's Personnel Policies)

• Pre-Tax Section 125 Cafeteria Plan (Eligible premiums withheld on a pre-tax basis)

• Legal Consultation

• Public Service Loan Forgiveness (PSLF)

• Retirement - Pension (KPPA)

• Travel Assistance

• Tuition Assistance

• Wellness

Benefits Available to Positions that Can Accommodate These

If you are in a position that can accommodate them, you are entitled to these benefits:

• Alternative Work Schedule (Discuss with Your Supervisor)

• Hybrid Remote Work (Refer to Section 3.3 of NKY Health's Personnel Policies)

Complaints / Grievances / Suggestions

NKY Health welcomes suggestions for improvement. As such:

• You are encouraged to work within the chain-of-command to resolve any problems and concerns as soon as they occur.

• When a problem or concern cannot be satisfied within the chain-of-command, a more formal investigation and review may be appropriate. Please refer to Section 3.3 of NKY Health's Personnel Policies for details about formal complaints.

• NKY Health also has a process for merit system employees who have completed their Introductory Period and want to appeal an action taken against them. Pefer to Section 7.6.3 of NKY Health's Personnel Policies for details about the appeals process.

Employee Conduct

Refer to the Code of Ethics for details regarding conduct of anyone associated with NKY Health as a board member, employee, or volunteer.

Refer to subsections of Section 6 of NKY Health's Personnel Policies for details about conduct expected of all employees related to:

• Political Activity

• Title VI Compliance

• ADA Compliance

• Anti-Harassment

• Anti-Workplace Violence

• Conflict of Interest

• Outside Employment or Activities

• Solicitation

• Drug-Free Workplace

• Work Attire Policy (supplemented by detailed Dress Code Guidelines)

• Workspace Maintenance

• Use of Personal Technology Devices

• Use of NKY Health’s Technology

• Media

• Social Media

• Expectation of Privacy

• Internal Investigations and Searches

• Recording Policy

• NKY Health Property

• NKY Health Supplies

• Fiduciary Duty

• HIPAA and Confidentiality policy (supplemented by detailed HIPAA and Confidentiality procedures and agreements)

• Life-Threatening Illnesses / Serious Communicable Diseases

• Use of Tobacco and/or Vaping Products

• Driving

Employee Personal Data

NKY Health uses two secure Human Resources Information Systems (HRISs) to manage your personal data.

• ADP = System for Payroll, Taxes, Timecards. Our primary system. All employees will have an account in ADP.

• KHRIS = System for Health-Related Benefits and access to MyPURPOSE for Full-Time Merit System Employees. Our secondary system. Only full-time merit system employees will have an account in KHRIS.

Anytime your personal information (phone number, address, marital status, beneficiaries, dependents) changes, please be sure to change it in ADP and provide any documentation requested to substantiate the change. For example:

• An updated social security card for a legal name change.

• A marriage certificate or a divorce decree for a change in marital status.

• Proof of birth or adoption to add a dependent.

REMEMBER: In addition to updating your personal data in ADP, you must update each of your insurance plan(s) by adding or removing dependents and/or beneficiaries as changes are made needed.

Faces at NKY Health

NKY Health is "home" to its own contract and merit system employees, volunteers, and students. NKY Health also hosts staff from other agencies who work side-by-side with us to achieve common goals.

The links below pertain to NKY Health employees ONLY:

• Employee Photos

• Organizational Charts

• Phone and Voicemail Extensions

This link helps you find Whom to Contact in Administration in case you need assistance with anything that is not program-related.

Pay

Pay Amounts

• If you are a contract employee, your pay amount has either been determined by the funding source assigned according to the starting pay for a similar classified position in NKY Health's Compensation Plan.

• If you are a merit system employee, your pay amount has been determined according to NKY Health's Compensation Plan.

• For questions/concerns related to pay amounts, please email hr@nkyhealth.org.

Pay Raises

• Any pay increases other than those obtained through completion of the Introductory Period or promotion to another position are budgeted annually and allocated according to the pay plan approved by the District Board of Health, usually at the June meeting.

• Pay bands may also be adjusted to keep alignment with the market. These adjustments could result in changes to pay.

Pay Frequency

• Employees are paid regular payroll every two (2) weeks via direct deposit, which usually hits the account on Friday but can hit sooner

• Employees are reimbursed for expenses reported ???

• Employees may receive one-time lump sum increases (similar to a bonus) via special payroll runs

Payroll and Taxes

• Payroll for all employees is processed bi-weekly through ADP. Timecards are entered by employees and approved by supervisors.

• All employees must log in to ADP in order to enter their timecards and to set up and maintain/change all of the following:

  • Personal Information (name, phone number, address)

  • Beneficiaries and Dependents

  • Federal (W-4) and State Tax Forms

  • Direct Deposit Accounts / Bank Accounts

• W-2 forms and 1095-C forms are available electronically through ADP at the beginning of each calendar year.

• NKY Health is required to withhold federal and state payroll taxes plus payroll taxes for the county and city where you are based. If you live in Indiana (IN) or Ohio (OH), we are authorized to withhold taxes for those states instead of Kentucky taxes.

• You are responsible for paying local taxes (city, county, school district, etc.) for where you live if you reside outside of Kentucky (KY).

• For questions/concerns related to payroll and taxes, please email payroll@nkyhealth.org.

Reimbursement for Travel and Other Expenses

Refer to the Travel and Mileage page of the Policies-Procedures-Forms site.

Safety

The safety and well-being of employees, clients, and visitors to our sites is of utmost importance to NKY Health. If you see something, say something.

Please use the following links to find information about:

• Bloodborne Pathogens (BBP) Exposure Control Plan

• Evacuation

  • Information

  • Assembly Areas

• Emergency Operations

• Ergonomics

• General Workplace Safety

• Home and Field Visit Safety

• Incident Management and Reporting

  • involving Employees

  • involving Visitors

• Injuries at Work

• Personal Protective Equipment (PPE)

• Prevention of Tuberculosis (TB) Transmission Plan

• Safety Data Sheets (SDSs)

• Safety Posters for (Earthquake, Fire, Tornado, Thunderstorm)

• Shelter-in-Place

• What to do in the event of:

  • Bomb Threat

  • Carbon Monoxide Detection

  • Earthquake

  • Fire

  • Gas Leak

  • Hazardous Materials Exposure

  • Severe Weather (Tornado, High Winds, Storm)

  • Suspicious or Dangerous Object

• Worksite Emergency Plan

Technology and Infrastructure

Cell Phones
Computers, Email, and Passwords
Phones and Fax

Time Off

Requesting Time Off

• Please check with their supervisor about procedures for requesting time off.

• In addition to following your supervisor's instructions for requesting time off, please enter all time off requests on your timecard in ADP.

Time Off Tracking

• ADP automatically calculates time off accruals and tracks balances.

• For questions/concerns related to time off accruals and balances, please email payroll@nkyhealth.org.

Paid vs. Unpaid Leave Time

Paid leave time is available to merit system employees. Part-time employees are eligible for paid leave under certain circumstances. Full-time employees are eligible for leave in addition to the same leave as part-time employees receive.

Once paid leave has been exhausted, unpaid leave may be approved in certain circumstances. Refer to Section 3.3 of NKY Health's Personnel Policies for details about paid leave.

Unpaid leave is always approved when legally protected by laws such as the Family and Medical Leave Act (FMLA). In addition, a limited amount of Leave Without Pay (LWOP) may be granted under certain other circumstances. Refer to Section 5.13 and subsections of NKY Health's Personnel Policies for details about those circumstances, criteria, and the process for requesting the leave.

Employees may work with their supervisors to flex their time instead of using leave whenever possible.

Unforeseen Closures

NKY Health may close due to inclement weather. Please check the forecast and remain alert for announcements. You'll get an email to your fname.lname@nkyhealth account. And you can text the word CLOSURE (all caps) to 833.693.3992 to opt into text notifications if you like.

Refer to Section 3.7 and subsections of NKY Health's Personnel Policies for information about unforeseen closures due to inclement weather, facility problems, etc.

NKY Health's Personnel Policies

Revision Log

9/22/2025

• Moved from SLACK trial.