How to Submit Forms / Documents to HR

Before sending any paperwork, please take a moment to review this quick checklist to ensure smooth processing:

• Legible: Is the text clear, dark, and easy for us to read?

• Complete: Have you filled in all the necessary sections?

• Accurate: Is the information correct and consistent? (Especially critical for details provided by a third party!)

• Signed: Have you signed in all the required spots?

The most reliable, efficient, and secure way to send your documents is by emailing a PDF from your @nkyhealth.org email account to hr@nkyhealth.org. This creates an immediate digital record for both you and HR.

Easy Scanning Options:

• • NKY Health Scanners: We have dedicated scanners available at every one of our sites for your convenience.

  • Smartphone Apps: Many free apps can quickly create high-quality PDF files from photos using your personal device.

Quick Guide to Emailing Documents

1. Create a Single PDF: For multi-page documents, including double-sided forms, please scan them all into one single PDF file.

2. Review the PDF: Confirm that all pages are included, oriented correctly (right-side up), and the text is clear.

3. Email to HR: Send the PDF(s) to hr@nkyhealth.org. Please use a clear subject line, such as:   Benefits Enrollment or FMLA Request. 

4. Wait for Confirmation. We will send you a reply to confirm that your email and documents have been successfully received.

If a scanner is not available, you are welcome to fax your documents.

• Secure Fax Line: Please fax your documents to 859-363-2101. This is a secure line accessed only by the HR team, ensuring your information stays private.

• Important Reminder: Please do not fax to NKY Health's general fax number or directly to your worksite. Always double-check that all pages are included and the text is readable before sending. 

We understand that technology isn't always an option. If you are off work and unable to use a digital method, you can use one of these physical methods:

• Drop-off: You may have someone drop off the paper forms for you at the District Office.

• U.S. Mail: You can also send your documents via mail to:
  NKY Health
  ATT: Human Resources
  District Office
  8001 Veterans Memorial Drive
  Florence, KY 41042

We are here to help and committed to making this process as simple as possible for you!