How to Submit Forms / Documents to HR

Before submitting any forms to the HR Administrator please review them to ensure:

• They are are legible.

• They are complete.

• The information is consistent with your understanding, especially when a third-party is providing any of the information.

• They are signed where indicated.

The preferred method of submitting any forms and supporting documents is by scanning them to a .PDF and forwarding them from your fname.lname@nkyhealth.org Gmail account.  (When you do this, both you and HR have a record of what was sent and when.)

NKY Health has scanners at every site and most smart phones allow you to download a free app that you can use to produce .PDF files.

Please follow these steps to submit forms/documents by scanning:

• Please include only one document in each .PDF file but make sure all the pages (both front and back when they are two-sided) are included.

• Scan all pages of the completed form and any supporting documents to a single .PDF file.

• Open the file to ensure that all pages are in the file, right-side-up, legible and no blank pages are included. 

• Attach the .PDF file(s) to your email and then send the email to hr@nkyhealth.org with words indicating the nature of the form in the subject line of the message.  

HR will reply to your email to confirm receipt.

If you do not have access to a scanner, you may fax the forms to 859-363-2101. This is a secure fax line that only HR uses.

Please be sure that all pages are in the file, right-side-up, and of sufficient quality to be legible.

Please DO NOT fax to NKY Health's general fax number or to your worksite.

As a last resort (when you are off work and do not have access to a scanner or fax machine AND cannot create a .PDF from your phone) you may have someone drop off the paper forms for you or you may send them via U.S. Mail to:

NKY Health

ATT: Human Resources Administrator

District Office

8001 Veterans Memorial Drive

Florence, KY 41042

6/8/2023

• Added Revision Log.