Reimbursements
Reimbursements for Required Course Materials
PSEO reimburses the costs of required books and consumable materials when those items are not available through the UMN Bookstores.
You must purchase the items using your personal funds and complete a reimbursement request to be reimbursed for these items.
The reimbursement limit for all required course materials and supplies is $100 per semester.
Financial Hardship
If purchasing required, reimbursable supplies using your personal funds causes any financial hardship to you or your family, please contact PSEO Adviser Chlene Anderson, immediately. We can work with you to find another way to purchase these items.
What is Covered?
Items must be required for the course to be covered.
Course Packets
Instructors tell you where to purchase course packets and list this information in the syllabus provided to you during the first week of class. Typically, course packets range from $15-35 each.
Consumable* Items
E.g. film for a photography class, paint, canvases, drawing pencils. (Note: While consumables can be reimbursed, courses that have course fees cannot be taken by PSEO students.)
Books & eBooks (if NOT available through the UMN Morris Bookstore)
Software Subscriptions/Access Codes (if NOT available from the UMN Morris Bookstore)
Taxes
Shipping/Handling
What is Not Covered?
Non-Consumable* Items
E.g. cameras, calculators, athletic uniforms, rulers, easels, portfolios.
Chemistry goggles and lab coats are considered non-consumable and are not covered.
Basic School Supplies
E.g. notebooks, lab notebooks, graph paper, pencils, pens, backpacks, ink cartridges.
Music Locker Rentals
A copy of a required material in an alternate format, unless the alternate format is required for the student under an agreement through the Disability Resource Center (DRC) or due to a health concern.
E.g. a physical copy of a textbook when PSEO has covered the required digital version of the textbook.
See the Optional Expenses page for an additional optional purchases not covered by PSEO.
*Consumable items are those which are used up over the course of a semester. For example, you can be reimbursed for purchasing film for a photography class, but not for developing trays or a camera.
How to Complete a Reimbursement Request
To complete a reimbursement request, you will need:
1) An Itemized Receipt or Invoice
An itemized receipt lists the price of each individual item purchased.
For course packets, the receipt must list the course name or number (e.g. ARTH 1101).
For software and electronic subscriptions/textbook purchases, it's often helpful to take screenshots during the process to ensure some proof of purchase.
For multiple, ongoing purchases during a semester (e.g. monthly software subscriptions, equipment rentals, art supplies), it's helpful to save up the receipts and submit them all together in one reimbursement request at the end of the semester.
2) Syllabus or Note/Email from Instructor
Submit your course syllabus, or a signed note or email from your instructor that indicates the item you purchased is required for their course.
If the information about the item being required for the course is instead posted in your Canvas course or somewhere else on the web, you can submit screenshots where the instructor stated the item is required for the course. Make sure the course title and/or instructor name is visible in the screenshots you submit.
3) A Completed Reimbursement Form
Download a copy of the Reimbursement Form, and open in Adobe Reader to fill it out.
For art kits & lab kits, you do not need to list every item from the kit or total the consumable/non-consumable items. Submit your request for the entire kit, and we will process it. You can leave the "Total" line blank.
Submit Your Reimbursement Request
Email the PSEO Adviser Chlene Anderson (anderchl@morris.umn.edu) with your reimbursement request.
You will receive a confirmation email when your reimbursement request has been processed.
A check for the reimbursement total will be sent to the address listed on the reimbursement form.
Reimbursement checks may take 4-6 weeks to arrive.
The reimbursement limit for all required course materials and supplies is $100 per semester.
Reimbursement requests must be submitted by the end of the academic year.