Embedded Files
Career Day Kick-Off Workshop (Feb 4th, 12:30 pm)
Planning a Career Day? Register to the required Career Day Kickoff!
Attendance is required to confirm a Career Day.
If you missed the kickoff and your club would like a host a career day, please reach out to your club's advisor.
Career Day | Event Planning
Career Day | Event Planning
What is a Career Day?
What is a Career Day?
Arranged by MBA student organizations, career days are full-day events that bring together MBA students, faculty, alumni, and top MBA employers to discuss MBA career paths. These business-formal educational events give students opportunities for external networking. Career days offer a great opportunity to learn and explore MBA career functions and paths. These events are usually scheduled on Fridays throughout the Fall semester. Career days are educational events, not recruitment events, led by MBA Student Clubs and supported by the Career Center Team.
The clubs that typically host career days include Marketing, Finance, Consulting, Entrepreneurship, Women in Business, Operations and Management, Healthcare, Real Estate, Tech, Net Impact, Emerging Markets Network and Energy & CleanTech.
What are the steps to plan a Career Day? >>>>>>>>>>
What are the steps to plan a Career Day? >>>>>>>>>>
APRIL/MAY: Schedule a meeting with your career coach, and share insights about your ideas for your club's career day. Meet with the career center operations team and career coach to define goals, scope, budget and agenda before departing for the summer. The Career Center Ops team will confirm the dates and spaces reserved for your club.
3 MONTHS BEFORE CAREER DAY: Identify targeted keynotes/panelists and review with career coach. Work with the alumni relations team to send requests and follow-ups to prospective speakers. Loop in Trek Leaders to avoid overlap.
6 WEEKS IN ADVANCE: Submit an “Event Request” and a LUMP SUM “Payment Request” on HoyaConnect. You will make ONE SINGLE payment request via HoyaConnect for career day, where you will consolidate all the expenses into one single request, including a ~20% buffer above the estimated total cost. Forward the program office's confirmation to the career center. Please note that "Payment Request" takes up to 15 business days to be approved.
Example: If the total cost of the career day is $1,000, the MBA Program Office Team suggests students add 20% extra and make one payment request of $1,200 via HoyaConnect (if your club has the budget available).
What expenses should be included in the request?
Catering, snacks, networking events, furniture/equipment rental, trash bins, parking, gifts, delivery charges, etc. Request quotes for:
Space or equipment/furniture (tables, chairs, tablecloths, trash bins) managed by GEMS? -- Pricing list
Gifts: The career center has a number of branded items available to reserve. The cost will be deducted directly from your club account.
If gifts are not preordered, you will need to purchase your own gifts prior to the career day, keeping in mind the career center does not loan out Procards.
Advertise your event!
After the event is approved on HoyaConnect, you can advertise your event. The options are:
- Send to your members via email on HoyaConnect
- Send to MBA listservs (limit of 1 email per club per semester + 1 for career days)
- Post on McDonough Weekly (SGA Newsletter) - MBA Only
- Post on GradGov Gazette or GradGov newsletter (All GU graduates)
4 WEEKS IN ADVANCE: Create an agenda for attendees (printed or app). Invite career coach to review.
3 WEEKS IN ADVANCE: Provide the career center operations team with lists of all office supplies, snacks, and any other items that need to be ordered. Meet with career center operations team and coach to ensure logistics support for the desired career day outcome. Ensure any tech support has been secured.
2 WEEKS IN ADVANCE: Hold pre-career day prep meeting for student attendees to discuss etiquette, flow of day, etc.
1 WEEK IN ADVANCE Identify career day support team (club members volunteering to help during the day) to host VIPs, welcome guests, direct participants to rooms, etc. Put together all items you will need the day of. Consider parking, nametags, printing, signage for the building, decorations, water for speakers, and other miscellaneous expenses.
If you plan to pay for your guests' parking in Southwest Garage ($25 per car without in and out privileges) you must provide the career center operations team with a full list of your guests names at least one week before your career day. You will only be charged if your guests park. Guests who were provided on your list, but did not utilize the parking garage will not be charged to your club account.
DAY OF: Arrive early to secure catering, confirm tech set-up, relocate furniture as required, check-in with career center operations team. Ensure that all areas are cleaned up at the end of the day.
POST-CAREER DAY: Complete post-payment reconciliation on HoyaConnect. After the career day is over, the career team (Ja'net DeFlorimonte) will send an email with the total cost of the career day to you.
Students are responsible for doing the reconciliation process inside HoyaConnect. No need to upload receipts, you only need to upload career team’s email as proof of total expenses. After that, MBA Program Office will approve and your balance will be updated in HoyaConnect.
REMEMBER -- Tasks to complete DURING and AFTER The event
MBA Student Leaders are responsible for all set up of the event (including technology set up, tabling, signage, check in table, etc)
Track attendance inside HoyaConnect (make use of the QR Code)
Clean up! Student organizations are responsible for all of the clean-up and are expected to leave the space set up the same way they found it.
Take trash to the dumpster located on the 2nd floor at the back of the Hariri Building.
How do club leaders pay Career Day Expenses?
MBA Clubs are responsible for paying all the Career Days expenses. The expenses are managed by the Career Center, so please note that Procards won't be available for students.
MBA Clubs should NOT use Procards (from the MBA Program Office) for career days' expenses.
How do club leaders pay Career Day Expenses?
MBA Clubs are responsible for paying all the Career Days expenses. The expenses are managed by the Career Center, so please note that Procards won't be available for students.
MBA Clubs should NOT use Procards (from the MBA Program Office) for career days' expenses.
1- Club Leaders send a Lump Sum Payment Request via HoyaConnect, consolidating all expenses into one payment request. For example, if the total cost of your Career Day is $1,000, add 20% extra for a cushion and make a single payment request of $1,200 through HoyaConnect (if your club's budget allows).
2- Once your request is approved on HoyaConnect, please coordinate payments with the Career Team.
Payments via Wire or bank transfer to vendor: To facilitate payments via wire or bank transfer, please send the invoice directly to Janet DeFlorimonte at Janet.DeFlorimonte@georgetown.edu - at least 20 days before.
3- The Career Center will pay expenses directly using your club account, so ensure your club has funds available.
Can club leaders use MBA Program Office's Procard to pay Career Days expenses?
Can club leaders use MBA Program Office's Procard to pay Career Days expenses?
No. MBA club leaders cannot use MBA Program Office's procard to pay expenses for career days.
All career day's expenses should be paid via career center team using the club worktags.
Please reach out to Ja'net (Janet.DeFlorimonte@georgetown.edu) and the operations coordinator for your industry/function.
Can I ask for Sponsorship for Career Day?
Can I ask for Sponsorship for Career Day?
Yes. Students can raise money for their career days in three ways:
- Tickets: you can sell tickets via HoyaConnect. Student leaders can only access funds once ticket sales are confirmed.
- Merch: you can sell merchandise via HoyaConnect. For more info, check Gift & Swag Page. NOTE: Option 1 is not available for career days.
- Sponsorship or donation: Review the Sponsorship & Donation Page. If you decide to have sponsorship for your career day, please inform your MBA Program Office Club Advisor. If you want to contact alumni, please talk to the alumni team first. Contact available at Admin Page.
Sponsorship is the only item that the MBA Program Office will still be involved with during career day planning
If I need help with Career Day, who should I contact?
If I need help with Career Day, who should I contact?
The MBA Career Center Team is responsible for managing career days.
Questions about career day?
Please contact MBA Career Center Team at mbacareercenter@georgetown.edu and the operations coordinator for your industry/function.
Career Days Dates
Career Days Dates
Page updated
Report abuse