July 3, 2013

Post date: Jul 2, 2013 9:41:52 PM

DTS Team Huddle Agenda:

Purpose: 1) Start getting to know our wonderful new teammates, 2) continue ITAC implications work, and 3) have some fun while we are at it.

Introductions: Welcome, Gina, Karen, Tony, Jason, and Kris!

"Get to know you" activity: For the "prize" of time (first, last, birthday month-date, phone, address number)

Spring In Your Step: Lisa gave Springy to Norm for being supportive and level-headed (among all of his other amazing attributes)

Let's take it to the next level:

Mid-year check in: Going in to 2013, we took some time to identify what and who we want to BE. Let's check in and see how we are doing...

"What do we want to BE in 2013?"

• Effective
• Passionate
• Positively Awesome
• Empowering
• Proactive
• Open
• Playful
• Helpful
• Transparent
• Approachable
• Trusted
• An Example
• Amazing
• Effective
• Responsive
• Inspirational
• "Contagious"

ITAC Implications initial focus and top priority for DTS:

1. Top Priority = Communication
2. Second Priority = Policies
3. Third Priority = Infrastructure

ITAC Priority Discussion - Identify three (3) specific ways we can simultaneously BE who we aspire and address our top priority (communication)?

• Weekly talking points or updates on the project communicated in a variety of ways to include:
• flyers in buildings, communications on buses, a web page that is frequently updated with the latest status, a link to the webpage from the automated email from the help desk ticket system, add the same link to our email signature.
• An "Ask Me" button or car magnet.
• Physical media presentation with info or conversation starter "Ask me about....." - (Buttons, Shirts Caps)
• Ads on buses
• Talking points for those of us that get out to other buildings (these could be in the weekly quote and question email)
• Fliers/posters for distribution possibly in teacher lounges
• Links in email signatures and ServiceDesk emails
• Static links on help desk blog/ITAC blog
• IC Banners as messages
• Help Desk banners and messages
• Marketing storm of leveraging
  • booths at beginning of year orientation
  • modifications to the existing home page portals when users launch district issued computer browsers
  • Longmont Times newspaper
  • as staff arrive to school/work - person standing outside flashing/dancing sign
  • others...
• Get endorsement from a vendor such as Apple promoting what we are doing. Include in above marketing storm
• Have a non DTS, school known user be the light/advocate talking up the changes to come to staff at any opportunity that arises. Also the user be a focal point for relaying communication between the users and DTS. Be Contagious.
• ITAC Website, containing FAQ's, initiative information, updates, etc. Also include a link to this site in IC, school websites, etc.
• Community meetings for parents
• Posters at schools, magnets for district vehicles containing the initiative website address
• Instructional videos - these would also be included on the website. CD/DVD to be sent home for parents with additional information.
• Student assembly
• In person and word of mouth information at the building levels.
• Posters
• Staff meetings
• Site visits
• Letters to editor
• Videos
• Website built with public in mind/combo with newspaper monthly update
• Podcast/vodcast
• T-shirts/ball caps
• Homepage change with banners we can rotate on Citrix and other environments
• Our idea was to advertise a "new" DTS newsletter that will be both entertaining and informative. We will hold monthly contests for prizes and those details will be in the newsletters. One of the contest ideas we had was to challenge staff and students to submit a short 2 minute or so video describing ITAC and how it applies to them. Students could use their new iPad mini's to generate the video. The DTS staff will vote on the winners and several of the runner up's would also get recognition and be posted on the DTS newsletter website that some of the other groups had mentioned.
• Share a google doc which can be sent by principal so end users are more likely to look at it.
• Need to be clear as to who is the point of contact. Summer help mentioned they feel like they have several bosses and never know who to tell what to, we should make sure this doesn't happen with one to one.
• Share in person with the principal and or BTC information that is current on every site visit whenever possible.

Purpose Review: We reviewed the three purposes of today's meeting and concluded we successfully achieved the purpose of the meeting.

Next meeting: The managers will provide a quick update at next Monday's team Huddle (Bring your own breakfast, if you desire) - Knock Knock Jokes!