You can move forward assessments from last fiscal year to act as pretests for the new fiscal year and select which assessment will determine the Entry EFL for NRS reporting.
NRS no longer requires placement in the lowest subject area of all tests.
The EFL for initial placement should not be changed later to ensure accurate data reporting.
Measurable Skill Gain via EFL gain may be measured with a posttest in any subject area in which a participant was pre-tested.
If a student has two assessments in the same subject area within the move forward window, only the one generating the highest assessed level should be moved forward.
In short, you will select which subject area a student is tracked in and this will determine the Entering EFL that the student will be reported in on the EFL-based NRS tables. But, you are no longer required to track the student in the lowest EFL, and EFL gains can be based on any subject area, not just the one the student is being tracked in.
When moving forward assessments to the new fiscal year, move forward the most recent eligible assessment with the highest assessed level in each subject area rather than only moving forward the assessment you intend to use for initial placement to track the student for the fiscal year.
Steps to Move Forward an Assessment for an Individual Student
Go into the student record by double-clicking, and then go into the Assessments panel.
Click the Move Forward icon (the circle with the arrow) to the right of the assessment you want to push forward for the next fiscal year.
In the confirmation pop-up, select 'Move forward to next fiscal year' and click Save.
Moving forward creates an exact duplicate record of the assessment, except for the recorded fiscal year, so you are able to count it as a post-test for the current year and a pre-test for the new year.
Only move forward valid, level-defining assessments. Do not push forward assessments that result in a Completed ESL L6 Entry Level, or assessments that will not be NRS-allowed in the new fiscal year.
You can run a General Assessment search to locate the assessments that are eligible to be pushed forward.
From the Student grid, go to Search > Assessments > General Assessment Search (Replace).
Enter the date range appropriate for your state’s push forward period. Familiarize yourself with your states assessment policy.
Ignore the list of assessment instruments at the top, as you are looking for any assessment in that date range.
Click Apply.
The results will bring back any student who had an assessment in that date range, but that will include people with secondary credential assessments, which should not be pushed forward, and people with assessments that resulted in a Completed ESL L6 level, which should not be moved forward.
Hours between assessments will count from the prior FY if an assessment is moved forward, potentially allowing you to post-test sooner in the new fiscal year. Those hours only count for assessment purposes, not for 12-hour enrollment purposes. As an example, if Sally Student tested on 5-15-24 for her 23/24 post-test, but then continued attending classes and earned 28 additional hours between 5-15-24 and 6-30-24, then if she carries over into 24/25, she will show as already having 28 hours since her last assessment if it is pushed forward, even though her Current FY Instructional Hours for 24/25 will be 0 until she has attendance in that FY. This can be helpful for agencies who struggle to get students to the minimum number of hours acceptable for post-testing.
Steps to Move Forward Assessments for a Batch of Students
Users may batch move assessments forward for a selection of students. You may still manually move assessments forward in the individual student records, but the "Move Assessments Forward" functionality allows you to move forward multiple assessment records with one process. A search has also been added at the Student Searches Assessments category called "Eligible to Move Forward." This search returns a selection of students who have assessments that are eligible to be moved forward. While you may also perform your own searches to display a selection of students, the search will return students with assessments that are eligible to be moved forward.
Eligible assessments are:
Assessment records with the date assessed within the allowable move forward window.
Select Agency Settings from the person profile menu and then click to open the Detail panel. The Data Value for the row MaxDaysToMoveAssessmentsForward shows the max number of days for moving assessments forward in your agency. For example, if the data value is 90, then assessment records with the assessed date 4/1 to 6/30 of the previous FY may be moved forward, depending on the CurrentFY setting in your agency. For example, if the MaxDaystoMoveAssessmentsForward data value is 180, and your agency is set for the 2021-2022 or 2022-2023 FY, the assessment records with the assessed date 1/1/2022 to 6/30/2022 may be moved forward to the 2022-2023 FY.
Assessment records with the highest assessed level in the subject area, and Date Assessed is within the allowable move forward window.
While you may manually move forward any assessment in the subject area, only the assessment with highest EFL in the subject area should be moved forward, with the exception of Completed ESL L6. The Move Forward Assessments process will only move forward the assessment in the subject area with the highest EFL.
Assessments NOT eligible to be moved forward:
HSE assessment records, such as GED and HiSET
Assessments at level ABE L6, Completed ESL L6, and Level Not Defined
BEST Literacy Assessments at ESL L6
Run the search before batch moving assessments forward.
Display all students.
Click the >Searches link and expand the Assessments category.
Select "Eligible to Move Forward."
Students who have eligible assessments will be returned on the student grid.
Before proceeding:
Remember that every student in the selection will be affected by the Move Assessments Forward process. Students who do not return in the next FY will still count on Table 2a because they have an assessment moved forward from the previous FY, so make sure you are updating the correct selection of students.
Assessments are typically moved forward during specific times of the year, such as right before or right after the rollover to the next FY when you are enrolling continuing students in upcoming classes. The agency FY settings and the date on which you run the Move Assessments Forward process - today's date - will determine which FY the assessments are moved to.
Agency current FY is 2021-2022 or 2022-2023 and today's date is 7/1/2022 to 12/31/2022
2021-2022 assessments will be moved forward to the 2022-2023 FY
Agency current FY is 2022-2023 and today's date is 1/1/2023 to 6/30/2023
2022-2023 assessments will be moved forward to the 2023-2024 FY
Once you have the correct selection of students:
Click the arrow on the More toolbar, and select Move Assessments Forward from the menu.
Read the warning message on the window. If you want to proceed, click Yes.
Read the warning message on the Confirm Save window. There is no automatic undo once you proceed. You will have to manually delete the moved forward assessment records individually if you did not have a correct selection of students. If you want to proceed, click Yes.
You will get a message indicating the number of assessments moved forward, the number of failed moved forward assessments, and the number of students.
Note that the number of assessments may be larger than the number of students, since students may have eligible assessments in multiple subject areas.