Payments

The PDF document describes how to record insufficient funds, while the video shows how to search for and create a payment. The Navigation and Actions tabs are also discussed, and each feature is reviewed.

Video Text

00:04          In this video, we're going to cover a payment within blue streak. I'm undermined roles. You will have batches billy and campus, but you also have a payment search ad, so we're just gonna search your payment here. Start with, um, I'm looking for a customer name for the last month was try. I don't know if I've done any. Open that up a little further, a lot further. So I'm searching, I'm searching all receivable types here. This is credit memos and payment on a credit and a payment. They're both payment types, but in this case we want to focus on cash receipt versus a credit will cover credits. Another video, so I can. I can have this payment type. It's document number 49 for my customer, Portland, and if I want to view it, I can just drill on, click right on a hyperlink there and open up that payment to the payment general paid one page to a payment and it's showing me the the activity of this, this particular item that's how you would view or search a payment, a closes and go back out of receivable search and they go modules, payment, add on, add a payment. 

01:22          I'll pick my customer, I got the check from my hand. And the first thing that's gonna happen with this. If there is open payments or open credit, I'm like, I see for this customer I have four open payments. I want to view them. I can just click on the view button here and there they are, there's payment [inaudible] that's open for that amount payment, 29 payment, 37 payment, 43, all open for those amount. And then I also have open credit, um, credit memo number nine for $25. It's open as well. If I wanted to work with either one of them, I could just click on the hyperlink. Also under the payment, you can associate it to a batch, so I added a batch earlier in another video. I'm batch test payments, so I want to associate it to a batch. This payment, I could edit the badge for it from here, but to. 

02:18          So you associated the batch if that's your paradigm and then the amount of the payment, check them out. A reference number can be the check id is not required. You can put in a check date, um, if you so wish to. And it also has a apply date teacher going to be applying to be very careful with dates on payments because if we get a date that's out of fiscal calendars, you know, if you put this in it [inaudible] is an example, it would be outside of your fiscal calendar and you will not be able to reach her open that payment because it's not in a fiscal calendar and we don't have a way to search for it easily in the system. So be very careful if you're changing dates in here. I always had just, you know, you're applying the cash when you're applying the cash. 

03:08          Don't need to feel free, you need to work the payments by dates, but if you do just be careful with them. So I'm going to put in a reference there. There's my check number, you know, if I want to reference a check, they'd absolutely how heavy a paint them out here. Two hundred $50. I get a list of all open orders. I'm sort of all open invoices for this customer and there's quite a few of them. So if I just want to apply the full amount, know I can scroll through the list. Um, you know, if I want to filter to a specific item, you know, I can filter it down and there's that item if that's the way they pay by invoice number and you want to filter to it. And because of your long list into that. So let's, um, let's continue with that one shelf. 

04:00          I want to look at the invoice number. Everything underlined is a hyperlink that would take me the invoice. Um, if I just want to apply the full amount of this payment to this invoice, I can just do an auto select and it'll apply the full amount of the payment to the invoice and until it's satisfied, in other words, there's the invoice [inaudible] now that I've applied it, invoice balance to zero supplied model was one 60 to 50, so that will remain an open payment and then clear my filter here to filter out than. And then I took my shelter out. Now I can see that it's still applied to this invoice invoice there, but let's say I just want to apply the rest of it here in a full apply which is an auto select. And then uh, when it applies and bronzes transactions, now I still have an open amount because it didn't satisfy that entire invoice or satisfied the invoice, but the payment was not satisfied or exhausted. 

05:09          So I select another invoice and I can see that I have a remaining balance and are applied that much. They're, my remaining amount is zero, so I can apply no more to against payments on. Another thing you cannot do here is once you apply a payment to an invoice and you cannot change down the payment amount, two below the applied amount, if you made it, if you made an error and entering, hey, that should have been a lesser amount. What you need to do is unselect one of the invoices to open up cash resources and then you can change it. The payment model if you made that typographical error and then when you apply it is going to apply that with the proper math. Just a heads up on that. Right? So if I want to continue to add payments, I would just do my next payment. 

06:04          I'm going to do this again for Portland in my example here, and because I was working with inside of a batch, I selected a batch of my first payment. As long as I keep my payment window open, my batch will stay associated. So Portland again, I'm going to do another check for them. You know I can put another reference in his room that do what to remember from my check date from earlier. Now I can come in and show you a little different way to apply a payment here. Now I could do auto apply. Payment applies oldest to newest until the payment amount is zero on select that or clear pain would've done the same thing in other way to work. A payment here is to go under the edit of the item. You can do the apply date is to sway. You can do it right off your. 

06:54          So let's say I want to write off $10. Um, if there's a discount amount available, and this is my payment terms, this is comes in. You could do a discount mount and you manually do it as well, but it's going to bark at you so it's not going to allow that unless the discount is a payment term. And then you can apply it manually apply. If you don't want to apply the full amount. Let's say you want to do a partial apply and then you can apply that and you can see it's applied there, but it also has a right off of mountain. Remember, we wrote off that amount here and that'll be available under reports, so math, math, back, otherwise it's doing what it's supposed to do. And then, um, so you can do that there. So I'm just supply the rest of this to exhaust that payment and we're done any payments. 

07:42          So that's how payments can be added. You just, as long as you keep adding, you're fine here, you'll keep your batch association if that's what you're doing. But let's say in this mount, I'm going to do this one, but I want to go back to an old payment. I can just click the hyperlink here and this one's physical. A fiscal calendar is locked on this particular item, but it still allows for you to apply. But once you apply on a mount, you'll notice that the check boxes are grayed out. That means if you're applying a lot fiscal calendar, you can apply, but once you do the apply, you're done. It does not allow any editing at all because these are fiscal calendar, fiscal information that was reported.