Operations Coordinator

The Operations Coordinator plays a vital role in maintaining the seamless day-to-day functioning of our studio by providing high-quality administrative support and cultivating a welcoming professional atmosphere for visitors, employees, and vendors.  This job requires exceptional organizational skills, clear and proactive communication, and sharp attention to detail. The ideal candidate thrives in a dynamic environment where priorities shift and adaptability is essential.  as well as the ability to adapt in a fast-paced, dynamic environment where priorities can shift quickly. 

What you will do:

Serve as the primary point of contact with the Building Property Management Office, liaising with Facilities, Security, Parking, and various other departments and is expected to build and maintain strong and effective working relationship between these teams 

Professionally and effectively collaborate with visitors, employees, and vendors 

Partner with the Operations team & studio on day-to-day processes and upcoming projects and/or events 

Manage incoming and outgoing mailroom packages for the studio  

Proactively maintain orderliness and cleanliness in the studio, including common areas, front desk, storage areas, and mailroom

Manage, inventory, and order office and kitchen supplies

Work with vendors and employees on studio furniture needs and requests   

Prepare meeting agendas, take notes, and track action items for follow-up 

Maintain studio databases, project dashboards, and operational documentation

Help plan and execute team-building activities, events, and celebrations that help strengthen company culture

Communicate studio facilities issues (maintenance, repairs, cleaning, safety) with appropriate partners 

Collaborates with different departments to set up procedures, policies, and processes

Coordinate, inventory, and distribute employee-related materials and giveaways

Prepare and send company-wide communications and announcements 

Work on archiving historical company documents and items  

Collaborate with the IT & Communications Teams on special projects

Take on additional responsibilities as needed

What skills you will use: 

Proven ability to multitask effectively in fast-paced environments

Strong attention to detail with a commitment to quality and follow-through

Ability to work both independently and as part of a team 

Adept at building strong relationships and interfacing with people at all levels across the studio 

Excellent written and verbal communication skills

Resourceful with proactive problem-solving abilities

Strong sense of ownership, accountability, and follow-through

Experienced user in Microsoft Office, especially Excel

Ability to lift up to 35 pounds

Experience or interest in the gaming industry is a plus 

A bachelor's degree is preferred but not required 

Bonus Skills:

Light graphic or document design skills (Photoshop, Canva, etc.)  

Experience with project management tools and software. (Jira, ServiceNow) 

Understanding of game development workflows 

Comfortable using advanced productivity and collaboration tools (Confluence, Miro, Trello, etc.) 

We are seeking a reliable and enthusiastic individual who thrives in a collaborative environment.