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A.Kardiakou

LET Learning Journals

Orientation to Master’s Studies

Watching a Doctoral Defense

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Navigating: Orientation to Master’s Studies

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How learners establish their metacognitive awareness in collaborative learning, Ahsen Çini

Table of Contents

What is a doctoral defense?
What happens in Finland?
Useful Links
The process
Reflections
Audience Code of Conduct
The complete dissertation

Picture by teepublic.com

What is a doctoral defense?

A dissertation defense is a formal process that greatly varies around the world. The main idea is that the PhD candidate has to orally present and discuss their study publicly before a committee of experts / a panel / jury / an opponent. 

Personally, I was not familiar with the process, so I didn't know what to expect. Below are some of my observations as well as a collection of information regarding Finnish customs upon later research on the topic. 

What happens in Finland? 

  • The doctoral defense is a highly formal and ceremonial event that reflects both academic tradition and public accountability. 

  • The structure of the defense is as follows:

    • Opening Remarks

    • Candidate’s Presentation

    • Discussion with the Opponent

    • Public Questions

Useful Links

Oulu University - Doctoral Defense

Finland's Sword and Hat Tradition

Doctoral Defense Party


The process 

At first, the PhD candidate, the custos and the opponent entered the lecture hall in that order. Upon their entering, everyone stood up in silence. Once they reached the podium, they stood and the custos announced the start of the doctoral defence process.

The doctoral student stood up and, facing the audience, began her speech with "Honorable custos, honorable opponent, honorable audience", then proceeded to analyze her dissertation. 

Some points from her presentation that I collected, would be that:

  • Metacognition's context should be specified in a very detailed way,and that it's very important to specify when and how strategies should be used.

  • She examined three levels of interaction with metacognition, the individual level, the social level and environmental level.

  • She argued that metacognition and emotion coexist in processing information.

  • She posed the problem that learners are not aware of their metacognition, and that sometimes they are overconfident in their relevant abilities.

  • She used various multi-modal methods for measuring metacognition, for example video data for facial expressions recognition.

  • In her research, one of the questions she aimed to examine was "how does metacognition expand from internal to external in collaborative learning?"

  • facial emotions may not always be observable in collaborative learning

The opponent, the custos and the candidate before the beginning of the defense.

The faces of the people are blurred for privacy matters.

Her dissertation analysis lasted approximately 15-20 minutes, in which she she was standing at the podium and addressing the audience directly. She kept a steady voice and highlighted parts of her work by altering her tone when needed.

Lastly, when she finished her presentation, she proceeded to say:

"Dear opponent, I call upon you to present your critical comments upon my thesis"

The opponent then stood up and proceeded to summarize the candidate's points from her presentation from his own point of view. He highlighted many parts of her work, spoke of a "multi-faceted approach", and generally praised her work.

Reaching the end of his speech, he introduced the upcoming discussion: 

"...Multi-faceted approach that led to basic theoretical assumptions ... However, there are open questions."

Afterwards, a very lengthy discussion took place between the opponent and the PhD candidate. The questions widely ranged form generic to specific, technical, referring to a specific study, to a certain method or to the whole dissertation. Also, the language of the discussion remained formal, with the candidate politely answering the questions, always beginning her speech with "Dear opponent, thank you for your question."  

I managed to note some of the questions that were phrased below.

The starting question of the opponent was:

"Dear candidate, lets start with a general question. Why did you choose this topic, as I said metacognition and collaborative learning are research topics that have been pursued for some years, so what did drive you in starting your PhD projects, did you identify some research gaps or figured you could combine your knowledge to contribute to this field somehow?"

The candidate went on to analyze her diverse academic background and her involvement in different scientific fields and how that fueled her desire of bridging those fields in her work. 

The question that followed was:

"A rather general question but a bit more specific about the methods, can you retrospectively if you can share your experience about why did you change methods, which one you would recommend for the future?"

She proceeded to justify her options, saying that she used methods that were new and advanced. 

A question further on the discussion, was:

"Can you elaborate on the emotional measures - you used two types of facial expression analysis, and compare which one was better-suited?"

"Emotions like metacognition are not linear, they are dynamic, and change over time." She went on to explain that to realize the nature of emotions she used some specific method.

The last question of the opponent looked into the future.

"Assuming you have a large grant, how would you precede, which is the most important part of your research that you would base your future research on, and what are the most important questions that remain?"

To which the candidate replied:

"The future should focus on the collaborative group context, because we don't really know how individual effect groups and vice versa, to understand this we use multi-modal data, in my future studies i would really like to measure the interaction of groups, with video data for example, in addition to quantitative level i would also like to use qualitative level of measure to understand the interaction, ....."

Then the opponent makes their final statement.

"Following up the thesis with different questions in different areas and research topics that are very important in scientific research like methods, applications ... What I have seen that the candidate provided us with a current topic but well founded topic in a very deep manner and really enriched research on different levels, disciplines, areas. This is a great basis for performing further research and being part of the scientific community. The candidate provided a multi-faceted approach which really tells us a lot about processes. ... Those complex scenarios, features, variable, methods, can be explained quite easily if you can, and that's what we've seen today and this is the basis of scientific research, because its not only about talking to experts but also to a larger audience and getting the ideas to the people. "

"... It's not about showing how complex things are, its about making complex things simple, and that's what we all seen today.

Built on my impression of the thesis and in our oral session, I get to my final impression and I really would like to propose the approval of the dissertation, to the doctoral committee for further procedure and hopefully to having you as long as we can in the scientific community. "

Then custos stands up and announces the closure of the dissertation.

The opponent, custos and PhD candidate proceeded to leave the lecture hall in the opposite order of the one they entered. 

In the picture, the custos can be seen holding the Doctor's Hat.

"The doctor's hat is a symbol of liberty. Furthermore, it is a symbol of scholarship and freedom of research. The hat is round, because its wearer is supposed to answer questions clearly and naturally and not to split hairs.", University of Oulu


More information here:

https://www.oulu.fi/en/conferment-ceremony/hat-and-sword 

Reflections

My observation around the discussion, which was the main part of the defense, was that there was a positive and respectful environment surrounding it. The opponent posed questions with genuine interest, his tone was not critical as I would expect it to be (because the designation of an "opponent" implies a hostile environment), on the contrary he was rather friendly and showed acknowledgment to the student's research work as well as praise.

However, this does not take away from the intensity of the whole process. It was rather stressful to watch a live discussion of this type, because in the back of my mind, I kept having thoughts such as, "What if the candidate stumbles upon her words" or "What if she is not prepared for the opponent's question".

I think I was picturing myself in her place so that is why I got personally involved. I found myself getting anxious when the candidate asked for the opponent to repeat a question that they made, and I was generally on edge when there were small silences before her answers. Having said that, I can now conclude that the candidate was perfectly prepared, she managed to analyze her work under stress and address all the critical questions efficiently.


"... It's not about showing how complex things are, its about making complex things simple, and that's what we all seen today."

This sentence phrased by the opponent really surprised me because it made me realize that in the beginning of the dissertation defense, when the candidate was presenting her work, I was able to easily keep up with what she was describing, she spoke simply, using a minimal amount of terminology and her research sounded so familiar that I was wondering if I could do what she did. 

Also, it made me think about communicating science in general and what is my approach in that. I realized that the act of transforming something complex to something approachable is a creative process that I really enjoy and it is connected to my future career prospects as a learning designer in my discipline, which is Computer Science. My thoughts about the research community and my possible involvement in it really aligns with this view as well. I am thinking that it's very important for scientific research to not be elitist, to not address only the few, but to be approachable and accessible to the public. This also highlights the importance of open educational resources. I believe that many scientific advancements should be communicated to the public because they have the power to affect people & communities.

Audience Code of Conduct

Infographic created in Canva

The complete dissertation

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