Volunteer to Full/Part Time

Process:

Step One - Notify The Office of Faculty Affairs and Professional Development (OFAPD)

The department electronically sends to Andy Griesenauer (andy.griesenauer@health.slu.edu) as one PDF file in the following order:

• Recommendation for Faculty Appointment form

• Curriculum Vitae

• Copy of terminal degree

Step Two - Create New Position

1. Enter Create Position in the Search field

2. Select the Supervisory Organization for which you are creating a position. Using the Smart Search function, type in the manager's name or the Supervisory Organization Title

3. Click OK

4. Select the Job Posting Title for the position

   1. Example: SLUCare Assistant Professor

5. Enter the Number of Positions to be created

6. Complete the fields on Hiring Restrictions Tab

   1. Availability Date - Today's Date

   2. Earliest Hire Date - Today's Date

   3. Job Profile - SLUCare Faculty

   4. Location - Primary Building of Worker

   5. Time Type - Full-Time (0.80 FTE or greater) or Part-Time (0.79 FTE or less)

   6. Worker Type - Employee

   7. Worker Sub-Type - SLUCare Faculty

7. Add Cost Center - Enter the correct department/division

Step Three - End Contingent Worker Contract

1. Enter the Contingent Worker's name in the Workday Search Bar

2. Select the Contingent Worker Record in the results

3. Navigate to the End Contingent Worker Contract task and select Actions > Job Change > End Contingent Worker Contract

4. Enter the Contract End Date

5. Enter the Reason. If the contingent worker is converting to an employee and select End Contingent Worker Contract > End of Assignment > Convert Contingent Worker to Employee

6. Indicate whether you wish to close the position or if the position is available for overlap

7. Enter a comment

8. Click Submit. The request will route to HR Shared Services for review

Step Four - Convert Contingent Worker to Employee

1. Department reaches out to OFAPD (andy.griesenauer@health.slu.edu) notifying them of the change.

2. OFAPD uses Convert Contingent to Employee process for this change.

1. Enter the Contingent Worker's name in the Workday Search Bar

2. Select the Contingent Worker Record in the results

3. Under the worker's profile picture, select Actions > Job Change > Convert to Employee

4. Select the Supervisory Organization where this worker will report 

5. Click OK

6. Enter the Hire Date

7. Select the Reason: Hire Employee > Convert Contingent Worker to Employee

8. Select the Employee Position (if the contingent worker is being hired into their existing supervisory organization, you will need to remove the existing position and select the correct employee position)

9. Enter the Contract End Date

10. Select the Reason: End of Assignment > Convert Contingent Worker to Employee

11. Indicate whether you wish to close the position  or if the position is available for overlap

12. In the Additional Information  dropdown, update Job Title, if needed, and the Scheduled Weekly Hours. The Default Weekly Hours should remain as 40 to calculate the FTE

13. Enter a comment in the Comments section

14. Click Submit

Step Five - Add Academic Appointment

OFAPD adds Academic Appointment in Workday

2. • Task will arrive in Faculty Affairs Program Director's Workday queue