Community Physicians (Preceptors) are members of the local health care community who volunteer to oversee SOM learners (medical students and residents) in a clinical clerkship capacity.  Community Physicians receive no compensation from SLU's payroll system, yet are assigned SLU ID and usernames which provide access to our library resources & permission to claim an affiliation with SLU with a faculty title -  "Adjunct Assistant Professor". Community Physicians are appointed for a term of 3 years.

Contact List for Department Clerkship Directors and ARA Business Managers

1. Department Clerkship Coordinator identifies a need for a community physician appointment and completes the following form:

   1. https://app.smartsheet.com/b/form/3a3082325fe94f078f3b28f008ea9197 

2. Once this form is submitted, the OFAPD receives notification that a new community physician position/appointment has been submitted. Notification occurs in the shared community physician spreadsheet which is then prefilled with the information the Clerkship Coordinator entered:

   1. https://app.smartsheet.com/reports/GPFm9VpMHqP4XRcFFxPvpg2CQ6r4Mjq53vpmhGW1?view=grid 

3. OFAPD checks supervisory org for available position

1 ARA Business Manager checks supervisory org for available position.  If no available position, one is created:

Hire an Adjunct Faculty Member - Workday Job Aide

Note: Select "Volunteer Preceptor" for Job Profile

Note: Select "Part Time" for Time Type

Note: Select "Contingent Worker" for Worker Type

Job Aide for creating preceptor position in Workday

4. Once position is available, OFAPD navigates to supervisory org's staffing tab and selects "Hire" then "Contract Contingent Worker"

5. OFAPD completes contract contingent worker process to hire new preceptor into WD.

Job Aide for hiring individual to open preceptor position in Workday

5. OFAPD selects "ARA Sign Off" on the spreadsheet and then "Save". This then sends an email notification to OFAPD Program Director.

6. .OFAPD enters Academic Appointment in Workday

• Faculty Affairs Program Director will receive a Workday task to add Academic Appointment for new preceptor

Job Aide for entering Academic Appointment for preceptor in Workday

7. OFAPD selects "Generate New Appt Letter", "Send New Appt Letter" and "FA Sign Off". Then select "Save"

8. This will automatically generate a faculty appointment letter for community physician approval

1. Will be sent to the faculty member's personal email.

9. OFAPD will save letter in faculty file.