Preceptor

Contact List for Department Clerkship Directors and ARA Business Managers

1. In May of each year, the Office of Faculty Affairs and Professional Development (OFAPD) will run a Workday report listing all Volunteer faculty.  The Faculty Affairs Program Director will filter the list by department.

   • Faculty Affairs Program Director will highlight those faculty with appointments set to expire on June 30 of the current year.

2. Faculty Affairs Program Director will share with Clerkship Director via Teams their applicable department(s) list.  

3. Clerkship Director will make notes on spreadsheet of those who need:

   • Their faculty appointment to be removed after June 30. 

   • If a faculty member needs to be added.

4.  Clerkship Director will send this spreadsheet back to Faculty Affairs Program Director.

   • For those that need to be removed: Link to Process

   • For those that need to be added:

   • For those that need to be renewed: 

     1. OFAPD renews in WD (appointment is made current as soon as OFAPD renews)

     2. OFAPD makes notation in Smartsheet

     3. Email is generated to faculty member

5. Faculty Affairs Program Director will renew faculty appointments in Workday as appropriate

   • Job Aide for entering Academic Appointment for preceptor in Workday

6. Clerkship Director is responsible for following up with preceptors to ensure their renewals are accepted.