Send Introductions

If you need to send your company introductions out to a number of people, consider using a Google Lab feature called "Canned Responses." This feature allows you to save an email as a canned response and use it over and over again without needing to copy and paste into a new window.

Here’s how ...

Part 1: Activate Gmail Templates (aka Canned Responses)

Here’s how to quickly activate canned responses:

Step 1: In Gmail, click the Gear Icon

, then click Settings:

Step 2: Click the tab that says Labs.

Step 3: Search the term "canned responses," click Enable, thenSave Changes.

Part 2: Save Canned Responses

Sweet, we’ve activated Gmail canned responses. Now we need to save them to use later. Here’s how in 20 seconds:

Step 1: Start a new email by hitting Compose.

Step 2: Type the email you want to save as a template.

Step 3: Click the down arrow on the bottom-right-hand corner of the compose window, hover over Canned responses, then clickNew canned response…

Step 4: A new window will pop up where we can name the canned response.

Part 3: Insert Canned Responses Into Email

Nice, we saved our first canned response. Now here's how to insert the saved response into a new email:

Step 1: Start a new email by hitting Compose.

Step 2: Click the down arrow on the bottom-right-hand corner of the compose window, hover over Canned responses, then click on the canned response name (in this case, "Example template") under the Insert section.

Step 3: After the response is pasted, add your recipient, and click send!

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