Sample email re Drive Folder for staff

Here’s a sample email that you can adapt for your organization:

Welcome to Google Drive. Name of top-level folder is set up as a file share system for your organization. This folder lets you find, store, and share documents easily and efficiently in a single, organized repository in Drive.

What to do

• 1. Open Drive.

  2. Sign in with your full email address (username@yourdomain.com) and password.

  3. Click Shared with me.

  4. Double-click name of top-level folder.

  5. Click the arrow next to name of top-level folder and select Add to My Drive.

You should now see name of top-level folder in My Drive. To find the folder for your team, double-click name of top-level folder, find your department, and navigate through the sub-folders. As a member of team name(groupname@yourdomain.com), you should already be able to add and edit files in your team’s folders. If you’d like quick access to that folder, you can add it to My Drive the same way you added name of top-level folder.

How it works

After you add name of top-level folder and any team folders to Drive, you can edit and add files and folders to your team’s folder. And, the next time you create or store a file in a team folder, everyone else on your team will have immediate access to it.

Files you create in My Drive (outside of name of top-level folder) are private, unless you explicitly share them with others or move them to a shared team folder.

Now you’re ready to start creating and storing files with your team in Drive. Please contact me if you have any questions!

Thanks,

Administrator’s name and contact information