Embedded Files
Learn how businesses are using Google Apps to increase efficiency, decrease operational costs, and improve product quality.
1. Bring new products to market faster with increased supplier collaboration
and management.
Collaborate and share product designs, CAD files, research data, test data, quality
guidelines, KPIs, and mock-ups in a secure workspace using Google Drive, where
you’ll always access the most up-to-date versions. Manage activities with a shared
task list in Google Sheets or a shared team Calendar. Crowd-source feedback on
product designs and materials from employees, suppliers, and plants in Google+ .
Hold live video meetings with your suppliers in Google Hangouts to improve
communications and reduce cycle time. With everyone on the same page, it’s now
easier to bring new product ideas and strategies to life!
Customer story: Whirlpool
2. Facilitate deskless mobile workers throughout the plants and company.
Provide team members with the tools they need to go deskless or mobile effectively.
Whether on the plant floor or in the field, team members can use their phones, tablets,
or Chromebooks to access product specifications, CAD files, work instructions, training
videos, manuals, quality-control checklists, regulatory documents, reports, and best
practices stored in Google Drive andGoogle+. If customers or associates need other
expert opinions, they can reach out to their peers by posting a question on Google+.
Customer story: Leon Speakers
Try it: Interactive Drive demo
3. Streamline and simplify complex selling.
Sales teams spend a lot of time on the road meeting with dealers and partners.
Access current pricing databases, quotes, product configuration models, promotions,
and other information from anywhere in the world by syncing them to Google Drive on
your mobile devices. Supplement Google Drive with Cloud Save APIs to manage complex
product configurations, rules, and constraint-based models. Unable to travel? Have
virtual meetings overGoogle Hangouts to save money and time on travel, but still get
all the benefits of face-to-face contact. Then, track your key meetings, sales timelines,
and product updates with Google Calendar so you don’t miss any deadlines.
Customer story: Katz
4. Train your plant workers anytime, anywhere, from any device.
Training workers across many locations, shifts, and products? It’s easy to create a
self-service training portal. Just store all your product launch videos, marketing
campaigns, promotions, plant return policies, and safety procedures in Google Drive ,
then embed these stored files in Google Sites . If you need live training, conduct a
virtual training class across the globe withGoogle Hangouts to save time and travel
costs. You can even record the training to make it available on-demand later!
Customer story: Roche Group
5. Empower corporate and plant workers with social Centers of Excellence.
6. Manage plant operation processes online, from any device.
Streamline your plant processes by moving all your operations and processes online.
With Google Forms you can create electronic forms for product recalls, time off
requests, ordering supplies, acknowledgements of company policies, and more in
just a few minutes. These forms are easy to update and can be accessed from kiosks,
computers, or mobile devices.
For each piece of equipment, line schedule, or task, create Google Sites pages
and Google Drive folders with photos, assembly instructions, how-to videos, and
other types of files. Workers on the plant floor can then read instructions on shared
workstations and minimize assembly errors.
Customer story: Shaw Industries
7. Manage tasks and schedules for all workers and employees online.
Tracking tasks and schedules across multiple sites, multiple geographies, and hundreds
of employees can be time consuming. Use Google Sites , Google Sheets and
Google Calendar together to create a dynamic schedule—plan and distribute tasks,
track their completion, manage exceptions, and more, all in one place. Team members
can access these schedules remotely from their mobile devices or through any web
browser. Need feedback or updates on a task? Employees can directly add comments
and change their statuses inGoogle Sheets .
Customer story: Adhunik | Pratt Industries
8. Recruit, interview, and onboard workers quickly, whether they’re
full-time, seasonal, or part-time.
Manufacturers experience very high employee turnover, so shortening the recruiting
and onboarding process improves the bottom line. After interested candidates submit
their information through Google Forms , you can conduct interviews with your top
choices from anywhere in the world with Google Hangouts . Then, streamline the
onboarding process with a Google Siteswebsite containing new employee checklists
and onboarding tasks.
Customer story: Nobel Biocare | Holcim
9. Access important company information any time, from any device.
Keep all internal news, executive blog posts, project schedules, product documents,
online forms, training content, and more in a single Google Sites website. Now your
organization has a one-stop destination for all important information, which any
employee (or just a select group) can access anytime, from any device.
Customer story: POSCO
Learn how: Sites
10. Securely create and manage digital work instructions for the entire plant or company.
Need input on work instructions from various teams but want to avoid version control
and edit locking issues? Collaborate in Google Docs , Sheets , and Slides by creating
content simultaneously, viewing edits in real-time, and providing feedback with the
comment feature. When your instructions are done, Google Drive's sharing features and access controls make working with external agencies and vendors simple and secure. Every time you make updates or edits, Drive syncs your changes to the cloud so everyone’s always accessing the most up-to-date content.
Customer story: Briggs and Stratton
Try it: Interactive Drive demo
6. Collect and analyze feedback in Google Forms—you don't need a data expert!
Want to poll an audience and then quickly view and analyze results without involving a
data expert? Google Forms lets you create an online survey quickly, see responses in
real time, and create graphs and charts to analyze the responses on demand.
7. Create a team site without IT help so employees can find the latest
information in one place—it's easy with Google Sites.
Tired of responding to emails asking for the latest corporate template? Want a way to
communicate with your team without sending email blasts? WithGoogle Sites, you can
create a department portal and share it with everyone without asking IT for help.
8. Create your executive presentations using Google Slides.
Need to prepare a slide deck for a customer meeting? Have to work on your manager's
keynote presentation with your team? Jump into Google Slidestogether to craft your key
messages and graphics into an impactful presentation.
9. Create a marketing team Calendar for vendors and employees.
Always wondering who's on vacation and for how long? Want to keep all project
deadlines in one place so employees and vendors know when to deliver? Create a team
calendar in Google Calendar to keep everyone up to speed on promotions, campaign
deadlines, and schedules.
10. Find the most important emails from your customers quickly and easily in Gmail.
Want a smart folder structure? Do you prefer to have Gmail sort emails for you?
Set up filters and labels to find and respond to important emails more quickly.
6. Conduct more insightful remote interviews by combining Google
Hangouts and Google Docs.
Although you can get content samples from candidates, the most accurate way to understand
their ability to code or write is seeing them do it in real time. But don’t wait for late-stage
onsite interviews to test a candidate’s skills.
In the early stages of the recruiting process, share Google Docs with candidates during
remote Hangouts interviews. As a candidate writes code or other content in the shared
document, the interviewer can see the candidate’s thought process when solving challenges,
ask clarification questions, and evaluate a final sample that truly reflects whether the
candidate is suitable for the job.
Learn more about Hangouts and Google Docs
7. Simplify the onboarding process by hosting training resources in Google Sites.
New employees often get lost in large or distributed companies, which is why most turnover
occurs within the first few months of starting. Create aGoogle Sites web page with all your
onboarding and training resources so they can get up to speed quickly and find important
reference materials easily any time.
8. Collect feedback from peers quickly with Google Forms—no survey software required!
It can be difficult to get quick feedback on employee performance, project initiatives, and
other activities if you don’t have the right tools or the time to approach all of your peers.
Google Forms makes it easy to create surveys and send them to large groups of people
at once; add a bit of executive support and fun to help your response rates skyrocket! You
can then analyze and summarize results after people’s responses are captured in
Google Sheets.
9. Keep curriculum current and consistent by storing them in Google Drive.
If your organization’s instructors teach the same curriculum around the world, making
sure they’re using up-to-date materials can be tricky. People often share new versions of
content as email attachments, but as content and versions increase, so does the likelihood
that some instructors will miss a few updates (or update the wrong versions) and teach with
outdated materials!
To keep your course content current, store them in a Google Drive folder and share it with
all the instructors. If someone edits a document or presentation, other instructors can see
the changes and add feedback in real time. Updates are pushed out to everyone immediately,
so the curriculum always stays up-to-date and consistent for every class around the globe.
10. Teach courses anywhere in the world with virtual classrooms in Google Hangouts.
As companies grow, training needs and costs multiply. Instead of setting up new training
programs in every location, turn existing programs into virtual classrooms so remote
employees can attend trainings online throughHangouts. Virtual classes can even be
saved and made available on demand with Hangouts on Air, so encourage your
organization’s experts to lead their own training series and share them with employees
all over the world!
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