Constitution
Adopted 23rd March 2019
FEDERATION OF RATEPAYERS ASSOCIATIONS OF NZ INC
CONSTITUTION
The Informal or Operative name is NZ Ratepayers Association
Objects:
The objectives of the Association are to:-
• Establish, facilitate and enable a nation-wide network of ratepayer and resident
associations;
• Support ratepayers and residents associations of New Zealand;
• Prepare and disseminate civics education, and information about the work of local
authorities and of Government as it affects ratepayers (for example, in delegating or
devolving powers and functions to local authorities);
• Undertake research and otherwise prepare information and advice for ratepayers
associations about practices in the work of local authorities;
• Provide an advisory service to ratepayers associations;
• Distribute information about the work and performance of local authorities;
• Provide a one-stop-shop or repository of information and advice for ratepayers
associations;
• Provide a communications role on behalf of ratepayers associations in national matters of
relevance to ratepayers;
• Be the national organisation able to pool and share resources and efforts to investigate
matters of public interest with regards the functions, powers and work of local authorities
(i.e. councils, in their various types).
Registered Office: Must be inserted. Any subsequent change must be advised to the registrar.
Financial year:
The financial year will run from 1 April to 31 March, but may be shortened for the inaugural year.
Membership:
(a) All duly constituted associations of ratepayers and/or residents are eligible to apply for
membership.
Applicants must supply a copy of a formal resolution to join the Federation; the resolution must
contain agreement to endorse the aims and objectives of Ratepayers NZ.
Applications will be submitted to the Committee and the result will be advised to applicants
following Committee consideration.
Upon acceptance an initial membership fee will be charged; A per capita fee (i.e. based on
membership of the affiliate association) will be set at each AGM.
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Member associations will be required to compile and maintain a register of their members
comprising: names, physical addresses, contact details. The relevant association will need a
generic email address for communication with the Committee.
(b) Individuals can join the Association as affiliates only when there is no local ratepayers &
residents group, if they agree to support the objectives of Ratepayers NZ. Such people
will have access to the services provided by Ratepayers NZ except the right to vote and to
be on the Committee of the Federation.
(c) The Committee shall have the right to terminate an individual (or affiliate) membership if
it is considered that their actions are contrary to objectives of Ratepayers NZ. In the event
of a complaint the Committee may conduct a hearing to help determine the outcome.
There will be no right of appeal.
(d) Member associations and affiliates have the right to resign at any time by giving notice to
the Secretary. Such resignations will be accepted subject to payment of any outstanding
fees to the Association.
Officers:
The following officers will be elected at each Annual General Meeting:
Chairperson
Vice Chairperson
Secretary
Treasurer
Committee
Together with the officers the inaugural and subsequent AGMs will elect seven (7) ordinary
members of affiliated groups to comprise the Ratepayers NZ Committee. The term of all
Committee members will be one year, but each may stand for re-election.
Meetings:
(a) The Association will hold an Annual General Meeting within three (3) months of the end of
the financial year.
(b) Six (6) weeks notice shall be given to all members and an agenda will be provided at least
one month before the AGM.
(c) A Special General Meeting may be called upon the requisition of at least 10% of member
associations in writing to the Secretary.
(d) Six (6) weeks notice shall be given to all members together with an outline of matters to be
discussed. No other matters shall be dealt with at such meeting. The Committee shall have
the option of conducting a SGM by video conferencing, to avoid the need for unexpected
travel.
(e) A quorum for the Committee will be half of its members plus one which must include at least
two (2) officers.
(f) All meetings shall be chaired by the Chairperson or in their absence by the Vice-Chairperson.
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(g) Video conferencing is a legitimate means of participating in a Committee meeting. The
member is considered present and is countered as part of the quorum.
Voting:
Election of Officers shall be by a simple majority chosen by voice, by show of hands or by ballot
at the discretion of the Chairperson. Only financial affiliated members may vote. Nominations for
office must be in the hands of the Secretary at least 48 hours prior to the AGM and must be
signed by the nominator and the nominee.
Nominations for Committee may be accepted beforehand or from the floor and will be elected
by simple majority as above.
Proxy voting will be allowed subject to completion of appropriate forms, which will be provided
on request.
Powers of Committee:
The Committee shall have all powers necessary for the administration of the Association in
furtherance of its objects including, but not limited to, those referred to in this constitution.
The Committee may co-opt additional persons with specialist knowledge or skills to carry out
such duties as the Committee may detail, for a specified time.
Borrowing Powers:
The Committee will not have power to raise monies by borrowing, but may enter into
operational finance arrangements where necessary to conduct business.
Investments:
The Committee may consider investing funds that are not needed for current operations, but all
such decisions must be subject to prior consultation with members.
Responsibilities of Officers:
(a) Chairperson – will preside over all meetings unless absent and ensure all matters are
compliant with the Constitution.
(b) Vice-Chairperson – will assist the Chairperson in planning and take the chair in the
absence of the Chairperson
(c) Secretary – will prepare and maintain a database of all member associations plus
individual affiliate members. Will receive and conduct all correspondence as required by
the Committee. Will keep minutes of all meetings. Will hold the Common Seal of the
society and apply it to legal or other documents as required, attachment to be signed by
the Secretary plus one other Committee member. Will forward the annual financial
statements to the Registrar of Incorporated Societies following approval at the AGM. Will
notify if any changes are needed to the constitution.
(d) Treasurer – Will receive all monies payable to Ratepayers NZ and deposit such monies in
the Association’s bank account as the Committee will direct. Will record receipts and
payments, pay all authorised accounts and collect any outstanding debts. Will be a
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signatory to the bank account, together with one or more designated members of the
Board.
Indemnity:
All members of the Committee shall be indemnified by Ratepayers NZ against losses,
expenses and other liabilities incurred in the course of their functions for the society, with
the exception of any liabilities involving fraud.
Conflict of Interest:
Members of the Committee must disclose any circumstances that may involve them in a
conflict of interest. Such members must not participate in any discussion or decision-making
regarding items in which they have a personal interest, pecuniary or otherwise.
Pecuniary Gain:
No member of the Association may obtain any personal pecuniary benefit or advantage from
activities undertaken by the Association, other than reward for professional services at
current market rates.
Dismissal from the Committee:
A member of the Committee may be dismissed if that person performs an act or behaviour
contrary to the objectives of the society and which in the majority opinion of the Committee
could bring the society into disrepute. In the event of a Committee member becoming
bankrupt or placed under the Protection of Personal and Property Rights Act 1988,
membership of the Committee shall be terminated.
Alteration of Rules:
Any amendment to the Constitution of Ratepayers NZ may only be made at an Annual
General Meeting or Special General Meeting of members. Six (6) weeks’ notice must be given
and any resolution for change will require a two-thirds majority of member associations
present or represented.
Dissolution:
The Association may be dissolved by resolution at an Annual General Meeting or a Special
General Meeting convened for that purpose. Any such resolution will require a two-thirds
majority of member associations present or represented at such meeting.
Upon dissolution any assets of the society are to be distributed to one or more like bodies or
as directed by the High Court.
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The foregoing is the Constitution of Ratepayers NZ adopted on (date to be inserted)
……………………………………………. Chairperson …………………………………………………..Secretary