2019 03 23 Inaugural Meeting

20190220

The Agenda included:

- discussing,formalising and adopting a Constitution or Rules of the Federation,

- formalising the structure of the organisation as an Incorporated Society

- the appointment of a governance group / nominations to the officer positions (Chair, Secretary and Treasurer) and Committee

Federation of Ratepayers Associations of New Zealand

Inaugural Meeting to formalise as an Incorporated Society

AGENDA

Saturday 23rd March 2019 from 1-3.30 p.m.

Venue – Massey Settlers Hall ( Massey Birdwood Settlers Hall situated - cnr Don Buck Road/Red Hills Road, Massey. 31 kms from Auckland Domestic Airport. ph 09 8336400 (the hall ) website - http:// masseybirdwoodsettlers.org )

Item 1 Welcome and Introduction

Present:

Apologies:

Item 2 Adopting a Constitution for NZ Ratepayers Assn (to be circulated in advance)

Item 3 Resolution to form an Incorporated Society

Item 4 Electing Officers of the Association and other members of the Committee

Nominations are called for the following “officer” positions (request candidates provide a brief candidate statement or bio? )

    • Chairperson
    • Secretary
    • Treasurer
    • Other Committee members
    • To download/print a copy of the Nomination form , click here ( .jpg or .docx formats )

Item 5 Financial Arrangements

    • Establish Annual Membership fee(s)
    • Agree banking arrangements (e.g. which bank, type of account(s), internet)
    • Approve signatories for bill payments, to access account

Item 6 Application to become registered as a charitable entity, with the Charities Commission

Item 7 Communications Planning and Implementation

    • Website
    • Newsletters
    • Press Releases
    • Protocol for ‘Committee meetings’ by skype or zoom?

Item 8 Membership Report & Recruitment Drive

Item 9 Policy Development and Advocacy Strategy matters

Item 10 Other Matters

Next Meeting - general meeting and/or Committee meetings

We have reserved another room at the Massey-Birdwood Hall ( the same venue ) from 9a.m. - 12p.m. the following day ( Sunday the 24th of March 2019 ) for those wishing to be involved in further discussions about where the group is going from here.

We'll be putting together a page on www.ratepayersandresidents.org.nz with a summary of where we got to during these meetings with links to anything that may be of interest to our members.

Contact :

Alan Preston on 02102377242 or 09 4315389

e-mail: ratepayersandresidents@gmail.com

Monday the 18th of March 2019