MORE-Google_Collaboration

More Ways to Use Google Tools

Mondays, June 6, 13 and 20, 5:00 to 7:30, 7.5 hours, $75, Instructor: Jil MacMenamin

You don’t have to purchase any software or apps for this course – Google makes all these products free. If you came to the May class - we will be continuing on from there. If you are familiar with gMail, and have been working with different types of electronic documents and want to learn more this class is for you. Most schools, small business and non-profits have converted to Google for eMail, creating Documents, and updating Spreadsheets. Because we work more on-line - we need to learn the tools that take advantage of computers, tablets and phones. Learning to be productive makes you feel great! Accomplishing MORE with LESS makes you efficient! In class we will be reading and writing documents in several formats to increase technical flexibility. Expand how you collect information by learning how to embrace Google Forms, it can do a LOT of the work for you. Extra help will be available until 8:30. Class limited to 12

Session 1:

Introduction & Discussion:

Creating your Google Presence

You are responsible for your Web Presence just as you are responsible for your Credit Score - HR departments google potential employees, as do landlords, new friends and friends of friends. What people find about you on-line, or if they don't find anything about you on-line ... what they "Assume" is you on-line is due to what you put out there. Just as you have to begin building your Credit Reference (it doesn't build itself), you need to start building the Web Presence you want people to find, and that takes work.

Google Products are Free, widely used and accepted, and a minimum of the tools you need.

Google Products Description - Google is the 8^th wonder of the world. It is a part of everyday life, and we should use it – to make our lives/work safer and more convenient.

Google’s motto is “Do no Harm”

These are the basics you need: Click the Rubik's Cube (apps) > More > Even More

1. Google eMail address – a gmail address

2. Google Photos - Pictures (formerly Picasa) /Albums– to store graphics & images. Company Logo’s, etc.

3. Calendar – this can be updated by several people or several people can share

a combined calendar

4. Google Docs – your most used Word, Excel and Text files should have a

backup on Google Docs.

a. Important Phone Numbers

b. Medications

c. Legal Documents needed to run your business

5. Google Groups – your email mailing list

Facebook - can be incorporated

6. Site – your Google Web Page – no HTML, CSS or JavaScript knowledge needed

7. Blog – the trends in your business – you can have multiple – your daily blog for

office staff ONLY and one for your customers.

8. Translate – we are a global world – it is rare that you wouldn’t need a translator

from time to time.

9. YouTube – training & education videos

10. Maps - for directions, travel time, and evaluating the best route.

11. Google Trends - to see what is being searched on in the world - down to your community.

12. And there is always more … keep watching

13. Google SITES is a way to organize your data, plus you can attach a domain name. Here are some examples:

§ http://KenLeach.com <-- this site uses a re-direct to get to the site

§ http://VermontGardenClubs.org click the COBBLE! <-- and you will also see

§ Vermont Cobble Project https://sites.google.com/site/vermontcobbleproject

§ http://www.AbbiatiMonuments.com <-- this site had the Domain Name pointed to it the URL addresses reflect the Google Site.

§ This site: https://sites.google.com/site/jilmacgsites/

§ JilMac's Training Site: https://sites.google.com/site/jilmactraining/

§ Joanne deLaBruere's Art site http://willowmoongallery.com

Handout(s):

• • Document https://drive.google.com/file/d/0B_nsZH_N7X9mY2pFUDZjYzlacW8/view?usp=sharing

  • Let's create a NEW Google Site or Update your current training Google Site.

Workshop: Create a Google Site - to ORGANIZE your Google Tools

• • • Join a Google Group, so you can share & collaborate!

      • Join JilMac's Google Group .... send an email to: JilMac-WRCC@googlegroups.com

• • • Create a Google Group of your Own - have it be just your own emails - then you can see how it works!

    • Send your Google Group a LINK to your Google Site - tell them the page that has the document.

    • Google Group Training https://support.google.com/groups/answer/2464926?hl%3Den%26ref_topic%3D2458761

Session 2:

Discussion:

• • Review of Session 1

  • Answer Student Questions

Handout(s):

• • Document https://drive.google.com/file/d/0B_nsZH_N7X9mZmp6YnlWZHdHMGs/view?usp=sharing

  • Let's create our own Google Form!

Workshop: Create a Google Form .... to collect data

• • • Update a Shared Google Spreadsheet

    • Create a Shared Google Spreadsheet

    • Share a Google Spreadsheet with Individuals and a Google Group

    • Create a Google Form

    • Share a Google Form by emailing the Google Group

    • Share the results from the Google Form by emailing the Google Group

    • Insert the Google Form into your Google Site - email the Google Group the link to your Form Page

    • More about Google Groups - if you manage the group you can see the activity: http://groups.google.com/d/forum/jilmac-wrcc

• WHERE TO LEARN MORE ABOUT Google Forms

  • • Google Forms - there are TONS of excellent videos in YouTube - here are some I found helpful:

      • 1. Create A Google Form, Add it to a Google Site, Create Statistics https://www.youtube.com/watch?v=cm3KyqbaMJA

Where can I learn more?

• Anyone needing assistance call JilMac, 802-254-8628, and she will walk you through it. One-on-One, small group or class trainings available.