References
One of the most important uses of a program like Word at BASIS is for the writing of research papers. Word has special support for this task and knowing how to use its built-in reference capabilities can make your life considerably easier. Although it is possible to do, you don't want to be adding footnotes and bibliographic entries manually unless you are keen at recreating painful experiences of older generations. Word can also help with tables of contents and indexes, but the call for those seems considerably less likely. The instructions below are available as FootnotesAndEndnotes.pdf and CitationsAndBibliographies.pdf. The descriptions in the handouts about what to click on within Word to accomplish the tasks described below are excerpted from training books and are therefore not reproduced here or on the website. Use the printed version. If you are handed a piece of paper in this class, do not lose it.
Footnotes and Endnotes
First read the "Working with Footnotes and Endnotes" handout and verify that everything works as described. Try out the procedures in a test document that you can throw away so that you are reasonably proficient when it comes to the real document.
Visit Project Gutenberg (www.gutenberg.org) and select a book for download. Find something that you are interested in, but which is also acceptable for use in school. You could for instance click the Bookshelves link in the left margin and then find the Adventure category. From there you might pick The Three Musketeers. When you get down to the book level, pick the HTML version and look at it in the browser window to see where the story starts and whether it seems interesting.
Copy several screens worth of the HTML text. Don’t use the entire book, because it is likely to slow Word down to a crawl. Create a new Word document called FootnotesAndEndnotes.docx. Paste the copied text into the document in HTML format. This is one of the few cases when you won’t paste it as plain text. The Gutenberg HTML formatting is simple enough not to cause problems.
Look for footnote material. In this case find at least five vocabulary type words that are relatively unfamiliar. For example, in The Three Musketeers there is a cuirass. Right click on the strange word to look it up. Add a footnote containing the definition, much as is shown here (in the PDF version).
For endnotes, search out five proper names of people and places. Collect these at the end of the book so that you can refer to them while reading any page without having to track down the footnote. An example from the same story is Gascon. In cases of endnotes be sure to repeat the word you are describing because it will probably not be located on the same page as the note.
Once you have found the footnotes and endnotes, experiment with the numbering system. Change the footnote number format away from the default Arabic or Roman numerals to the symbols * † ‡ § for the fun of it. Change the endnotes to letters.
Edit the styles used to display both the reference and the text. You can be creative here, but keep both the footnote reference and the footnote text the same non-black color. Pick a different non-black color for the endnote reference and text just to show that you have been there.
When that much is done, you are ready for the bibliography, which is a lesson for another day.
Citations and Bibliographies
First read the "Citations and Bibliographies" handout and verify that everything works as described. Try out the procedures in a test document that you can throw away so that you are reasonably proficient when it comes to the real document.
2. You should have already visited Project Gutenberg (www.gutenberg.org), downloaded a book, and written the footnotes and endnotes. When the notes are complete, rename that file References.docx, because the term applies both to the notes and the citations. It’s also the name of the tab where all of the applicable menu items are found. You will only need to turn in References.docx.
Find five different words in your text which might be included in the title of a book which you could cite. Don’t choose function words like and, or, is, of, he, etc., which will be in too many titles. Choose something less common and then look up the keyword in an Amazon (www.amazon.com) or Barnes and Noble (www.bn.com) book search. If you know a similar site, you can use it.
When you find an interesting book, insert a citation after the word you used in the document. Make sure you are using APA, Chicago, or MLA style. Click on Add New Source… and enter the data. You may not be able to find the location (city) of the publisher, but the other information should be available. Do this five times.
When all citations have been entered, it’s time for the bibliography. It should appear in a separate section of the document after the endnotes. The endnotes themselves should appear at the end of the previous section. To arrange for this, use the Footnote and Endnote dialog, select the endnotes location, and set it to End of section.
Now, at the end of your text insert a section break (in the Page Layout tab) so that text continues on the Next Page. On that next page create a title at the top called Bibliography. Insert the automatically generated bibliography after the title. Notice the wonderful formatting that you don’t have to create yourself.
When it’s all complete, you are ready to hand in References.docx.
Delivery
Submit the results of both parts together in the document References.docx. (or .doc if necessary). Either email or USB drives will work.
Grading
Points are awarded in the categories below showing that you followed and followed through with instructions.
Text (2)
Footnotes
Insertion (5)
Definitions (5)
Number format (symbol) (1)
Color (2)
Endnotes
Insertion (5)
Definitions (5)
Number format (letters) (1)
Color (2)
Citations
Insertion (5)
Source entry (5)
Bibliography
Break (1)
Title (1)
Insertion (1)
Filename (1)