Embedded Files
Data are used to develop plans and actions that respond to what is really occurring in the school rather than reaching at straws and making assumptions. Data that are kept current provide a real-time look at your school climate. Data is used to select, monitor, and evaluate outcomes, practices and systems.
Data are used to develop plans and actions that respond to what is really occurring in the school rather than reaching at straws and making assumptions. Data that are kept current provide a real-time look at your school climate. Data is used to select, monitor, and evaluate outcomes, practices and systems.
TFI 1.12 Big Ideas
TFI 1.12 Big Ideas
In this element, TFI 1.12, the Team will familiarize themselves with the Aeries Discipline data-base.
In this element, TFI 1.12, the Team will familiarize themselves with the Aeries Discipline data-base.
Action planning includes: ensuring all relevant staff have access to the Aeries Discipline Manual and trainings, providing staff with resources to support the accurate completion of office referrals, and ensuring site discipline data is input into Aeries in a timely and accurate manner.
Action planning includes: ensuring all relevant staff have access to the Aeries Discipline Manual and trainings, providing staff with resources to support the accurate completion of office referrals, and ensuring site discipline data is input into Aeries in a timely and accurate manner.
Culturally Responsive Field Guide: TFI 1.12 Elaboration
Teams regularly disaggregate their discipline data as an effective and objective way to assess and monitor equity in student outcomes. Teams are purposeful in examining inequitable outcome data first from a systems perspective, before viewing it as an issue with an individual student or family.
“Schools that are safe, effective, and violence free are not created by accident. They are environments where considerable effort has been made to build and maintain supportive school cultures. Part of this effort consists of evaluating and monitoring the types of behaviors students are exhibiting. Office Referrals are used by schools throughout the nation as one method for managing and monitoring disruptive student behavior. Referrals are more than an index of student behavior; they are an index of the consistency and quality of the school’s discipline system.”
“Schools that are safe, effective, and violence free are not created by accident. They are environments where considerable effort has been made to build and maintain supportive school cultures. Part of this effort consists of evaluating and monitoring the types of behaviors students are exhibiting. Office Referrals are used by schools throughout the nation as one method for managing and monitoring disruptive student behavior. Referrals are more than an index of student behavior; they are an index of the consistency and quality of the school’s discipline system.”
2005, Sprague & Golly. Best Behavior: Building Positive Behavior Support in Schools. Sopris West
SBCUSD Discipline Data - Aeries Student Information System
SBCUSD Discipline Data - Aeries Student Information System
Aeries is an online student information system for teachers, administrators, students, and parents. Aeries allows users to view student information such as attendance and discipline records, grades, assignments, and completed college requirements.
Aeries is an online student information system for teachers, administrators, students, and parents. Aeries allows users to view student information such as attendance and discipline records, grades, assignments, and completed college requirements.
The Aeries Portal for Staff provides easy access to student data with a web-based application designed to provide school and district administrators access to the student information they need in multiple formats (PDF, RTF, XLS or TXT). Site administrators designate which staff have access to input and generate discipline data.
The Aeries Portal for Staff provides easy access to student data with a web-based application designed to provide school and district administrators access to the student information they need in multiple formats (PDF, RTF, XLS or TXT). Site administrators designate which staff have access to input and generate discipline data.
In TFI 1.12 the role of the Team is to identify all staff members who currently input discipline data and have the capability to generate reports. The Data Analyst will partner with these staff members to ensure they are properly trained and to devise a system for requesting discipline data to share with the Team and staff.
In TFI 1.12 the role of the Team is to identify all staff members who currently input discipline data and have the capability to generate reports. The Data Analyst will partner with these staff members to ensure they are properly trained and to devise a system for requesting discipline data to share with the Team and staff.
SBCUSD Manual
The Information Technology (IT) Department has developed a training guide which includes step-by-step data entry instructions, screen shots as well as complete lists for all drop down menu items in the Assertive Discipline section of Aeries.
The Information Technology (IT) Department has developed a training guide which includes step-by-step data entry instructions, screen shots as well as complete lists for all drop down menu items in the Assertive Discipline section of Aeries.
The IT Department also provides a variety of training sessions which are available to administrators, certificated and classified staff on how to enter referral, suspension and expulsion data and generate site-level data reports.
The IT Department also provides a variety of training sessions which are available to administrators, certificated and classified staff on how to enter referral, suspension and expulsion data and generate site-level data reports.
Information Technology (IT) Department - Training Support. Click on the links below to view training options and register.
Information Technology (IT) Department - Training Support. Click on the links below to view training options and register.
Aeries Discipline Reports
Aeries Discipline Reports
Office Referral & Suspension Report Options
Office Referral & Suspension Report Options
Each school is expected to routinely review a variety of office referral and suspension reports in order to evaluate the effectiveness of school-wide, group, and individual support systems. The following report options are currently available within Aeries.
Each school is expected to routinely review a variety of office referral and suspension reports in order to evaluate the effectiveness of school-wide, group, and individual support systems. The following report options are currently available within Aeries.
Aeries Referral Reports
Aeries Referral Reports
Average Referrals per Day per Month
Average Referrals per Day per Month
Referrals by Administrator & by Problem Behavior (PB)
Referrals by Administrator & by Problem Behavior (PB)
Referrals by Approximate Time & by Problem Behavior (PB)
Referrals by Approximate Time & by Problem Behavior (PB)
Referrals by Environment & by Problem Behavior (PB)
Referrals by Environment & by Problem Behavior (PB)
Referrals by Function & by Problem Behavior (PB)
Referrals by Function & by Problem Behavior (PB)
Referrals by Grade & by Grade/Gender
Referrals by Grade & by Grade/Gender
Referrals by Location & by Problem Behavior (PB)
Referrals by Location & by Problem Behavior (PB)
Referrals by Primary Ethnicity & by by Problem Behavior (PB)
Referrals by Primary Ethnicity & by by Problem Behavior (PB)
Referrals by Staf & by Problem Behavior (PB)
Referrals by Staf & by Problem Behavior (PB)
Referrals by Student
Referrals by Student
Referrals by Team & by Problem Behavior (PB)
Referrals by Team & by Problem Behavior (PB)
Referrals by Track & by Problem Behavior (PB)
Referrals by Track & by Problem Behavior (PB)
Referral Details
Referral Details
Top 15 Referral Offenders
Top 15 Referral Offenders
Aeries Suspension Reports
Aeries Suspension Reports
Average Suspensions per Day per Month
Average Suspensions per Day per Month
Suspension Details
Suspension Details
Suspensions by Administrator
Suspensions by Administrator
Suspensions by Violation
Suspensions by Violation
Top 15 Suspension Offenders
Top 15 Suspension Offenders
Ensuring the Discipline Data is Complete and Accurate
Ensuring the Discipline Data is Complete and Accurate
In order for Teams to engage in Data-Based Decision Making (TFI 1.13), it will be necessary for the Team to routinely evaluate the site's data to ensure it is accurate and complete. The following trainings and resources assist in conducting that work.
In order for Teams to engage in Data-Based Decision Making (TFI 1.13), it will be necessary for the Team to routinely evaluate the site's data to ensure it is accurate and complete. The following trainings and resources assist in conducting that work.
On-Demand Team Training
On-Demand Team Training
This training shows how office referral reports can be used to determine if site level discipline data is being accurately collected and entered into Aeries.
Staff Handout
Staff Handout
Office Referral
Office Referral
The SBCUSD Office Referral provides a standardized form on which all schools document Location, Problem Behaviors, Environmental Factors, and Possible Function. Adoption of the district-wide form in 2007 made it possible for the IT Department to develop an in-house database to manage discipline data (SB2000, Aeries) making it possible for site teams to generate immediate, up-to-date Office Referral reports for on-going data analysis. Note: All Office Referrals must be input into the district database.
The SBCUSD Office Referral provides a standardized form on which all schools document Location, Problem Behaviors, Environmental Factors, and Possible Function. Adoption of the district-wide form in 2007 made it possible for the IT Department to develop an in-house database to manage discipline data (SB2000, Aeries) making it possible for site teams to generate immediate, up-to-date Office Referral reports for on-going data analysis. Note: All Office Referrals must be input into the district database.
If the Team found that referral data is incomplete and/or inaccurate, consider providing staff with an office referral training.
If the Team found that referral data is incomplete and/or inaccurate, consider providing staff with an office referral training.
SBCUSD Office Referral Form
SBCUSD Office Referral Form
On-Demand Staff Training
On-Demand Staff Training
This training assists staff in accurately completing the top portion of the SBCUSD Office Referral Form.
This training assists staff in accurately completing the top portion of the SBCUSD Office Referral Form.
Additional Readings and Supports
Additional Readings and Supports
2 Point:
2 Point:
Discipline data system exists that allows instantaneous access to graphs of frequency of problem behavior events by behavior, location, time of day and student.
Discipline data system exists that allows instantaneous access to graphs of frequency of problem behavior events by behavior, location, time of day and student.
1 Point:
1 Point:
Data system exists but does not allow instantaneous access to full set of graphed reports.
Data system exists but does not allow instantaneous access to full set of graphed reports.
0 Point:
0 Point:
No centralized data system with ongoing decision making exists.
No centralized data system with ongoing decision making exists.
Possible Data Sources: School policy, Team meeting minutes, Student outcome data
Possible Data Sources: School policy, Team meeting minutes, Student outcome data
SWSS Department: S. Johns, J. Patrick 2020
Information adapted from: CO-PBIS; FLPBIS; PBIS of Georgia; MO-SWPBIS Handbook/Tier One Implementation GuideImages obtained from Google Images and/or created by Johns/Patrick
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