Privacy Overview

How Loveland CreatorSpace handles member information, access data, and in‑space privacy.

Loveland CreatorSpace values the privacy and safety of its members. This Privacy Overview explains how member information is used within the physical space, our communication platforms, and our operational systems. It is designed to give members a clear understanding of what data we collect, why we collect it, and how it is protected.

This overview supplements the official Loveland CreatorSpace Website Privacy Policy (2019), which applies specifically to the CreatorSpace website and online services.

This page focuses on member data and in‑space operations, not website tracking or online advertising.

1. What This Overview Covers

This Privacy Overview explains:

• What information we collect from members

• How access systems and cameras operate

• How Slack communication is handled

• How tool authorization and training records are stored

• How guest waivers and incident reports are retained

• What members should expect regarding privacy inside the facility

This overview is informational, not a legal contract.

The official Website Privacy Policy remains the authoritative legal document for website‑related data.

2. Member Information We Collect

Loveland CreatorSpace collects only the information needed to operate the space safely and effectively.

This may include:

• Name and contact information

• Membership status and payment history

• Tool authorization records

• Safety training completion

• Guest waiver forms

• Incident reports (if applicable)

• Storage rental records

• Volunteer or class‑teaching participation

We do not sell member information or share it with third parties except as required for operations (e.g., payment processors) or safety.

3. Access System Data (Fob / Keycard / App)

CreatorSpace uses an electronic access system to manage building entry.

The system may record:

• Date and time of entry

• Which door was used

• Whether access was granted or denied

This information is used to:

• Maintain building security

• Verify membership status

• Support safety investigations

• Assist with incident reporting

Access logs are only reviewed by authorized board members or the Director.

4. Cameras in the Space

Loveland CreatorSpace uses cameras for safety, security, and incident documentation.

Where cameras are located

Cameras may be present in:

• Woodshop

• Metal shop

• Laser area

• CNC area

• General workspace

• Entrances and hallways

What cameras are NOT used for

• Monitoring productivity

• Evaluating member performance

• Listening to conversations (no audio monitoring)

• Sharing footage publicly

What cameras ARE used for

• Investigating safety incidents

• Documenting machine misuse or damage

• Protecting member property

• Supporting insurance or liability requirements

• Ensuring the facility remains secure

Camera footage is accessible only to authorized board members or the Director.

5. Slack Communication

Slack is the primary communication platform for CreatorSpace.

Members should understand:

• Slack messages are visible to anyone in the channel

• Slack retains message history according to its own policies

• CreatorSpace does not export or sell Slack data

• Safety‑related channels (#machinedown, shop channels) may be reviewed for incident documentation

• Direct messages are private between participants but stored by Slack

Slack is not monitored in real time.

For emergencies, call 911.

6. Tool Authorization & Training Records

To maintain a safe environment, CreatorSpace keeps records of:

• Completed training

• Tool authorization status

• Instructor sign‑offs

• Revoked or suspended permissions (if applicable)

These records ensure:

• Only trained members use restricted tools

• Area leads can verify authorization

• Safety compliance is maintained

Records are accessible only to the Director, area leads, and authorized board members.

7. Guest Waivers

Guests who enter shop areas (woodshop, metal shop, lasers, kiln, CNC) must sign a one‑time Guest Waiver.

The waiver includes:

• Guest name

• Contact information

• Date signed

• Acknowledgment of safety rules and risks

Waivers are stored securely and used only for:

• Safety documentation

• Liability protection

• Incident investigation (if needed)

Guests who remain in low‑risk areas (classroom, 3D printing, electronics, general workspace) do not need a waiver.

8. Incident Reports

If a safety incident, injury, or equipment damage occurs, CreatorSpace may collect:

• Names of involved members

• Description of the incident

• Photos or camera footage

• Tool or area involved

• Follow‑up actions taken

Incident reports are used to:

• Improve safety

• Support training

• Document equipment issues

• Meet insurance requirements

Reports are confidential and accessible only to authorized board members and the Director.

9. How Long We Keep Member Data

Different types of data have different retention periods:

• Tool authorization records: retained as long as membership is active

• Guest waivers: retained for legal and insurance requirements

• Incident reports: retained permanently or as required by policy

• Access logs: retained for a limited period

• Slack messages: retained according to Slack’s policies

• Payment records: retained according to accounting requirements

CreatorSpace does not retain unnecessary personal information.

10. Your Privacy Expectations in the Space

Members should expect:

• Cameras in shop areas

• Access logs for building entry

• Safety documentation when incidents occur

• Public visibility of Slack messages in shared channels

• Reasonable privacy in non‑shop areas (classroom, lounge, electronics)

• No audio recording

• No monitoring of personal projects or creative work

CreatorSpace is a shared environment — privacy is respected, but safety comes first.

11. Questions or Concerns

If you have questions about privacy practices:

• Ask in Slack (#general)

• Contact the Director

• Speak with a board member

• Review the official Website Privacy Policy (2019)

We are committed to transparency and responsible data practices.