Academic Calendar and Key Dates in 2024-25

Monday, 30 September 2024- Arrival date at Ephraim Williams House

• We will be providing a free coach service from London Heathrow airport on the 30th September; on-site WEPO staff will communicate with you regarding the departure time. Students must sign up to use this service by 25th August using this form.

• If you are not traveling from Heathrow on the 30th, you may arrive at the WEPO complex between 9am and 4pm on the arrival day. You will collect your key from the Director of Administration’s office at 145 Banbury Road.

• Please note that we cannot accommodate any student earlier than this date.

• Permission should be obtained from the Director of Administration if you are unable to arrive during these hours for any reason.

• Please also note that we are unable to accommodate any non-WEPO guests (ie. parents/friends that may have travelled with you). There are plenty of hotels and B&B’s in Summertown and Oxford, should you arrive early or if your guests need accommodation.

Collecting your Biometric Residence Permit (BRP)

Once you arrive in the UK, you must pick up your Biometric Residence Permit (BRP) within 10 days. This is your official visa for the duration of your stay in the UK, so it’s a very important document. Please be sure to bring your Home Office decision letter with you when you travel to the UK, as you may be asked for it at the border. This letter will also tell you to collect your BRP from either:

• a named Post Office branch

• your sponsor (University of Oxford), if you chose this option when you applied

Your BRP can only be collected at the named location, so be sure you check where you need to collect it. Once you have your BRP, the Director of Administration will ask for a copy/photo of it to keep on file.

You will have the opportunity to collect your BRP as a part of the orientation schedule during your arrival week.

Overview of the Terms at Oxford

• WEPO Orientation begins on Monday 30th September at EWH, running through Saturday 5th October. One day of the WEPO orientation will include a field trip.

• 0th week (pronounced “naught week”): Exeter College & Oxford University orientation, including library inductions, talks, tours, social events; students meet tutors and prepare essays for 1st week of term.

  • Students need to return to EWH by the beginning of 0th week for the start of Hilary and Trinity terms in order to meet tutors and prepare essays for the first week of term.

  • Field trips, mandatory for all WEPO students, are often arranged for the Thursday of 0th week.

• 1st-8th weeks: the eight weeks of tutorial instruction (what is known as ‘full term’)

• 9th week: final papers, projects, problem sets, extended essays, and exams. Final papers/projects are normally due by 4pm on Friday of 9th week.

• In Trinity Term, all students must remain in residence until all of their work is submitted, and at least until the end of 8th week. If you have work due in 9th week, you must stay until that work is complete and has been submitted.

  • The Williams 50th Reunion Alumni Class of 1974 are expected to visit Oxford during 9th week of Trinity Term and all students are encouraged to attend the evening Alumni events in Oxford. This is usually held on between Tuesday and Thursday of 9th week.

Term Dates

Michaelmas Term 2024

Arrival date: 30 September 2024 (Monday)

WEPO Orientation: 30 September-5 October 2024

0th week: 6-12 October 2024

1st-8th weeks: 13 October-7 December 2024

9th week: 8-14 December 2024

Hilary Term 2025

0th week: 12-18 January 2025

1st-8th weeks: 19 January- 15 March 2025

9th week: 16-22 March 2025

Trinity Term 2025

0th week: 20-26 April 2025

1st-8th week: 27 April-21 June 2025

9th week: 22-28 June 2025

Date of departure: Saturday 28th June 2025

*All rooms must be emptied and vacated by 5:00pm on this day. No luggage or personal belongings can be stored at EWH after this date.