IT & Email

• Make sure any emails you send are appropriate and don't contain information that could cause offence - emails can be used in legal proceedings

• Don't use emails to send confidential or sensitive information, unless it is securely encrypted

• You are responsible for all email communications you initiate

• Only use our email for work purposes, unless you have permission

• Never send emails that may be considered bullying or harassment

• Don't download anything from an email unless you are sure of the source

• Don't access the internet for any illegal purpose

• Never access pornographic images or graphics depicting nudity or sexual acts

• Don't engage in online gambling

• Don't download software without approval from IT

• Don't set up web pages, blogs, websites, etc. in our name without our permission

• Don't engage in buying and selling or online auctions

• Keep passwords secure

• Lock your computer when not in use

• Store any company laptops or devices securely

• Never leave your laptop in an unattended vehicle

• Don't upload, download or transmit copyright or commercial software belonging to others

• If you become aware of any security breaches, please tell your manager or IT

Yes, we monitor usage of all our systems to make sure there's no misuse and everyone is complying with data protection. Please do not expect privacy if you are sending emails through our systems. We may access your company email at any time, including when you are on holiday or absent.

We monitor our systems to:

• reduce levels of spam

• determine if communications are relevant

• manage our network effectively and securely

• identify unauthorised use

• prevent and detect crime

• intercept viruses

• monitor volume and nature of email