1. Even if you take an exam for a course which is not listed on your Course Registration, this exam will be treated as invalid.

2. Both final and in-class exams are administered according to the ordinary class timetable.

3. Note that exam venues may be different from regular classrooms. Please check the relevant information on ToyoNet-G.

4. When an exam for a course takes place in two or more rooms, each student will be assigned to a specific room depending on their student ID number. Be sure to take the exam in the designated exam room.

5. Follow the instructions of the supervisor during the exams.

6. Students are not allowed to take a final exam without a valid student ID card. Be sure to bring your student ID card and place it on your desk during the final exam, as directed by the supervisor. (Students may be required to show their Student ID even while sitting for an in-class exam. Carry your Student ID with you during the exam period.)

7. The only items that are permitted to be brought into the exam room are writing materials, watches (with time indicating function only) and other items authorized by the instructor. Devices with communication functions, such as cell phones and smartphones, are not allowed to be placed on the desk. Turn off your device and place it in your bag so as not to disturb others during the exam. The above-mentioned devices are not allowed to be used for keeping time.

8. Be sure to bring writing materials (ballpoint pens, pencils and erasers). No writing materials will be loaned out.

9. Drinking and eating during an exam is prohibited.

10. Be sure to fill in the faculty, department, school year, student ID number and name fields on the answer sheet using a black pen or black ballpoint pen (not an erasable pen).

11. In the student ID number field, enter all 10 digits of your student ID number printed on your student ID card. Answer sheets without complete student ID numbers or names will be invalid.

12. No students will be admitted to the exam room after the first 20 minutes of the final exam have elapsed. No students will be allowed to leave the exam room until 30 minutes after the exam begins and unless the exam supervisor gives them permission. If you leave the exam room before the exam finishes, you will not be allowed to re-enter.

13. If you can not take an exam because of an unavoidable reason, including a disaster or illness, submit appropriate evidence, such as a medical certificate (a copy is acceptable), to the instructors in charge and follow their instructions.

14. If a student is found to be cheating during an exam, severe measures will be taken based on the Academic Rules and Regulations (Article 57). For the regulations on academic misconduct and details of the punishments involved, please refer to the following. Academic misconduct during an in-class exam will also be subject to punishment. Please be sure to check the instructions and explanations given by the instructor in charge.

15. Be aware of the possibility of disruption to transport services and bad weather, and be sure to arrive at the exam venue in good time.

Students who engage in academic misconduct (any act that violates Toyo University’s rules and that is contrary to the conduct expected of a Toyo University student) during in-class exams or final exams will be subject to penalties in accordance with Article 57 of the Academic Rules and Regulations.

1. Types of penalties

Penalties for academic misconduct during examinations include reprimand, suspension from school for a definite period and suspension from school for an indefinite period.

2. Academic misconduct and corresponding penalties

(1) Misconduct that leads to reprimand

1. Lending out or borrowing authorized materials.

2. Peeking at another person’s answer sheet, or deliberately showing your answer sheet to another person

3. Disregarding the instructions of the test supervisor or assistant.

4. Any other acts equivalent to any of 1 to 3 above.

(2) Misconduct that leads to a one-month suspension 

1. Exchanging answer sheets.

2. Taking unauthorized items into an exam

3. Taking an exam with cheat notes written on authorized materials, on the desk and/or on a part of the body, such as the palm, or a similar act.

4. Using abusive language towards an exam supervisor or assistant who has given a warning.

5. Any other acts equivalent to any of 1 to 4 above.

(3) Misconduct that leads to an indefinite suspension

1. Getting someone to take an examination for you.

2. Committing academic misconduct a second time while in school.

3. Practicing violence on an exam supervisor or assistant who has given a warning.

4. Other extremely malicious acts.

3. Measures associated with penalties

(1) Regardless of the type of penalty applied, no credits will be awarded for courses in which academic misconduct took place in the relevant academic year (semester). In addition, for acts that are subject to suspension as described in 2. (2) and 2. (3) above, credits for all examination subjects conducted during the examination period of the relevant academic year (semester) will not be recognized.

(2) In principle, the period of suspension shall be calculated from the date on which the faculty council of the relevant faculty decides on the disciplinary action.

(3) The Dean of the student’s faculty will meet with the student and his/her guarantor and notify them of the faculty council’s decision.

(4) During the suspension period, the faculty to which the student who conducted academic misconduct belongs will take responsibility for providing educational guidance for the student.

(5) If any of the following misconduct takes place, all persons involved in the incident will be subject to measures (1) to (4) above: 1 and 2 among acts subject to reprimand, 1 among acts subject to one month suspension, and 1 among acts subject to indefinite suspension.

4. Appeals

Students who have been accused of misconduct may file an appeal.

(Please note that matters regarding the above-mentioned academic misconduct may be revised.)

Note: Academic misconduct during an in-class exam will also be subject to punishment. Please be sure to check the instructions and explanations given by the instructor in charge.

Please follow the instructions given by the instructor in charge regarding how to submit a paper, as well as when and where to submit it.

The Education Affairs Section cannot respond to inquiries on where to submit papers or faculty contact information.

• Locations of paper submission boxes

Be sure to check the box number and deadline (date and time) designated by the instructor.

Locations: On the side of the walkway connecting to Bldg. 3 on the 3rd floor, Building 2 (No. 1 to 50) and next to Classroom No. 6210 on the 2nd floor, Building 6 (No. 51 to 80)

💡If you would like to discuss how to write a paper, etc., please use the Learning Support Center. (Note: If you click the link, you will be taken to the Hakusan Campus Learning Support Center website.)

For fourth-year students who have not met graduation requirements in the semester of graduation, a graduation make-up exam will be administered in the following manner.

Eligibility 

Graduation re-examination is conducted, following the prescribed procedures, for fourth-year students wishing to graduate who, in their final semester, lack no more than 3 subjects and up to 6 credits required for graduation.

Target subjects
Graduation make-up exams will be administered for courses that meet both of the following conditions.

(1) Courses whose credits are required for graduation that are registered in the semester of graduation

(2) Courses for which a grade of D was earned at the time of “the announcement of graduation eligibility”

Excluded courses
For the courses listed below, graduation make-up exams will not be administered.

*Regarding excluded courses from make-up exam for graduation for the Faculty of Global Regional Studies and Faculty of International Tourism, please refer to the make-up exam for graduation page in Academic Catalog for your enrollment year.

(1) Seminars, practical training, labs, practical skills, and seminar-related courses

(2) Graduation research, thesis and graduation project

(3) Among teaching profession subjects, subjects related to basic understanding of education, etc. 

(4) Courses that have been nullified due to academic misconduct

(5) Courses for which “E” or “* (evaluation not conducted)” was recorded in the grade report

(6) Courses judged to not be suitable for a graduation make-up exam as a result of deliberations by the instructor in charge and the Dean of the faculty responsible for the course. Students will be notified before course registration on whether a graduation make-up exam will not be administered.

Application procedures for make-up exams
After the announcement of graduation eligibility released in the semester of graduation, students who wish to take a graduation make-up exam should undergo an interview and complete the prescribed application procedures within the specified period.

(1) If you fail to follow the application procedures for the make-up exam, your right to take the exam will be automatically terminated.

(2) From among courses applicable for graduation make-up exams and for which such exams are administered, you can only take the exam for the number of subjects equivalent to the number of credits required for graduation.

(3) Application by proxy is not acceptable.

Make-up exam fee
The make-up exam fee is as follows.

5,000 yen for each course

Evaluation of make-up exams
Grade evaluation of graduation make-up exams will be performed in the following manner.

(1) The grade evaluation criteria for make-up exams are equal to those for final or in-class exams for the relevant course.

(2) A student who passes a make-up exam will earn a C grade.