Embedded Files
This policy applies to all employees who have access to online company accounts.
LastPass is an account management software used to securely store the account credentials in a centralized location and quickly login to each platform.
Access. Employees should not give LastPass access to other employees or individuals that would otherwise not be allowed access.
New Accounts. When a new company account is created, the credentials are to be logged into the appropriate LastPass folder. This includes the site URL, name of the account (label for easy discovery: ex. Google, Salesforce, Pandora, etc.), corresponding folder, username, password, and any other applicable notes for the account.
Updating Accounts. Whenever the account information changes, it needs to be reflected in the LastPass. If it is not updated, other users will not be able to access the account.
Above is the standard view when in LastPass. You can see all of your personal stored information (i.e My Folder) and all of the shared folders and information (as indicated by “Shared Folder”). To add an additional folder or information card, use the “+” sign in the bottom right. When updating information, be sure it is reflected in the right location so that users part of shared folders also see the update and it isn’t updated in your personal information folders.
To edit the credentials and information of a card, hover over it and select the gear labeled “edit”. There you can change the URL, name, folder, username, password, and any extra notes needed for that card.
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