Pay Estimates

Learning > Record Pages > Pay Estimates

Background

This step accrues approved quantities from Daily Diaries for the work performed during the estimated time frame. The system will automatically calculate retainage, mobilization, and traffic control percentages per specification. The final output is a progress payment to the contractor for the approved work performed during the pay period.

PMWeb Location: Navigation Bar > Costs > Pay Estimates

Available reports: Pay Estimate, Pay Estimate Voucher


Job Aids


Record Guidance

Pay Estimates must be "approved" by the Project Engineer in PMWeb before the Pay Voucher is created. If you have the ability to approve Pay Estimates, you may submit a Pay Estimate to workflow, then immediately approve it. If a Pay Estimate is not approved by the Project Engineer, it will not show up in the Pay Voucher.


Report Guidance

The Pay Estimate report, also called the Estimate Summary report, summarizes each line item on the Pay Estimate record. The Pay Estimate Voucher Report formally documents Pay Estimate approval.


Workflow Guidance

For guidance on the Pay Estimate workflow, please reference the document below. You may also access it in the Tips & Tricks Library.

Workflow Diagram - Interpreting the Pay Estimates Workflow.pdf

FAQs

Why are my changes not appearing after making edits to the table and clicking "Load into Pay Estimate"?

Please note that it takes about 1 minute to refresh the estimate after any edits are made to the table. Make sure to click the refresh icon on the table header as well as the Save icon on the record header.

What happens if there are no quantities associated with a Pay Estimate? 

If no Quantities are associated with a Pay Estimate, check to make sure that Daily Diaries exist with a date that is before the To Date of the Pay Estimate and that they are in Step 2 of 2 in Workflow.

What kind of documents should I upload to the "Attachments tab" of the Pay Estimate record?

Documentation examples include:

Note: Anyone within the workflow can add attachments to this tab, but as docs are added, the previous workflow user cannot remove or alter attachments added.