Contracts

Background

The Contract Record represents the contractual agreement between CDOT and the Prime Contractor. Other PMWeb records allow day-to-day management of this agreement. By integrating the PMWeb Construction Contract with financials, this "single source of truth" may then tie to other key business processes managed in PMWeb such as Change Orders, Quantity Tracking, Pay Estimates, Inspection Reports, and more.

In this record, you can create, log, and track workflow contract records that represent an agreement with a contractor based on a bid or associated with a system-level company record. You can add related information to the contract including terms, pricing, wage orders, liquidated damages, and critical dates.

PMWeb Location: Navigation Bar > Records > Contracts

Available Reports: None

Job Aids

Record Guidance

The Contracts record is unique in that it contains several non-standard record tabs.

Standard record tabs include:

Main
Notes
Attachments
Workflow

These tabs function as they do on all other records.

Non-standard record tabs include:

Adjustments: The Adjustments tab is not currently in use and will likely be removed in the near future. If the Adjustments tab appears for you, please disregard it.
Additional Info: The Additional Info tab contains information retainage, wages, payments, dates, locations, categories, preconstruction data, and integrations. The important sub-tab is "Critical Dates". Here, it is important that the "Notice to Proceed", "Work Begin Date", and the "Execution Date" fields are updated when applicable. The "Start Control Date" must also be populated with either the "Work Begin Date" or the "Notice to Proceed Date", depending on which one is being used as the Construction Start Date.
Change Orders: The Change Orders tab lists any change orders associated with the contract. This tab includes hyperlinks for easy navigation to those records. No action is required on this tab. If a change order must be updated, do it in the Change Order record.
Pay Estimates: The Pay Estimates tab lists any pay estimates associated with the contract. This tab includes hyperlinks for easy navigation to those records. No action is required on this tab. If a pay estimate must be updated, do it in the Pay Estimate record.
Payments: The Payments tab lists any payments associated with the contract. This tab includes hyperlinks for easy navigation to those records. No action is required on this tab. If a payment that has already been remitted must be adjusted, do it via a Correction Report. The Correction Report functionality is located within the Daily Diaries record.

Report Guidance

There are no reports at the record level for the Contracts record.

Workflow Guidance

Due to the mechanics of PMWeb, Finals Administrators will both submit this record to Workflow and approve it in the following Workflow step.

FAQs

There are currently no FAQs for this record.