Change Orders

Background

Change orders are created during the construction process to formally capture modifications to the Contract. These modifications can include changes in scope, schedule, and cost that result from differing site conditions, delays or added work. Reference the CDOT Construction Manual section 120.7 for more information on Change Orders.

PMWeb Access: Navigation Bar > Costs > Change Orders

Available Reports: Form 90 Report

Job Aids

Record Guidance

Project: Automatically displays the project from the associated Contract
Contract: Automatically displays the Contract selected in a previous step
Prime: Automatically selected based on the Contract being changed
Contract Type: Automatically selected based on the Contract being changed
Record Number: Should automatically update once a project is selected
Description: Use this field as a title for the change order
Reason: A dropdown field used to indicate why the change occurred (see in-system tooltip)
Days: Indicates how many additional days a contract will last after the change is incurred. This field is only used if the original contract is based on a set number of days
Initiated by 105: Checkbox to indicate whether or not the change originated from form 105
Participation: Indicates whether the CO contains any Pay Items with federally participating funding sources
Completion Date: Identifies the new completion date of the contract based on the changes proposed. This field is only used if the original contract is based on an existing completion date
Contract Time: Indicates whether or not the Change Order is affecting a time-based Contract

Reports Guidance

Reports guidance is TBA.

Workflow Guidance

Typically, a Project Engineer submits a Change Order. Then, PMWeb automatically checks to see if basic requirements are met. If not, the record goes back to the Project Engineer for revision. If basic requirements are met, the Project Engineer uses Team Input to request the review of specialty staff as needed. Once all input has been gathered, either the Project Engineer or the Resident Engineer "approves" the record. As a last step, the Resident Engineer signs the change order via Adobe Sign, uploads a signed copy as an attachment to the record, then "Final Approves" the entire record.

FAQs

What kind of users should I request team input from?
Team input users should be CMO (Contract Modification Order) reviewers. CMO reviewers can differ from project to project, based on region and change order scope.

What permissions should I give users when requesting team input?
The best practice would be to leave all of the boxes unchecked (Can Edit Record, Can Edit Notes, and Can Edit Attachments). Users who are asked for Team Input will still have the ability to view and download Attachments as well as upload their own.