Retainage Automations

Learning > Record Pages > Retainage Automations

Background

The Retainage automation controls the application and release of retention on Construction Contracts as part of Pay Estimate processing. It will apply the retainage settings to applicable Pay Estimates. This allows consistent and uniform control of retention on applicable Construction Pay Items in conformance with CDOT specifications, while also addressing unique retainage situations.

PMWeb Access: Navigation bar > Costs > Pay Estimates

Available reports: None

Job Aids

Record Guidance

Retainage adjustments may be made in the "Additional Info" tab of the Pay Estimates record.

Reduce Retainage:

Click on the first row in the table, then click “Edit”.
Enter the desired amount of retainage in the “Data” column. This cannot exceed 1.5% of the original contract value. For example, if there is $100 retained and I want to release $20, I will type in $80.
Click “Update Record” to save your changes. Note that this will take a minute for it to take effect.

Release Retainage:

Click on the second row in the table, then click “Edit”.
Check the box in the “Data” column.
Click “Update Record” to save your changes.

Reports Guidance

Please reference the Reports Guidance section on the Pay Estimates page.

Workflow Guidance

Please reference the Workflow Guidance section on the Pay Estimates page.

FAQs

Why is it not letting me adjust the retainage on the record?

Retainage can only be adjusted on Pay Estimates that are in a Draft or Return state. Check to see if you are trying to adjust retainage on an approved Pay Estimate.