Post date: Apr 25, 2020 3:43:3 PM
Attendance -
Attendance -
1 - 5 (Team 1) sparc - Vandana (Collab Lead), John(x), David, Deepa, Julie (Comm), Gauri(x)
1 - 5 (Team 2) quarantwoners - Megha, Rhia, Rahul (Collab Lead), Bikram (Comm), Dee, Shreya
1 - 5 (Team 3) powernappers - Sai, Sergio (Collab Lead), Paryash, Jackee (Comm), Bob
1 - 5 (Team 4) onwardspring - Munavar (Collab Lead), Leslie, Saritha, Delina, (Seoyoung) Ashley (Comm), Jake (x)
1 - 5 (Team 5) b yoda inc - Josh, Eric (Comm), Kevin (Collab Lead), Ria, Samuel
Review-
Person -- What they do or say
As a project manager - it is very important you separate the two.
Person - for self and for others.
emotion
brain
energy
A successful project manager is the one that in worst of energy can use the brain to regular emotion and manage the outcomes to success.
95a.sukhjit.tv --
Agenda
1. Review
2. Quiz
3. MS Project Visit
4. Finalize the cost
5. Create a Budget Slide
6. How to control - budget, schedule, team, scope and quality
6a. Risk Mgmt
6b. Change Mgmt
6c. Creating controls
6d. Measuring success with controls
..Project Execution.
1 - resources and duration
which comes first
a. if resources first then they tell you how long
b. if duration first, then we get a good baseline for an expected skill level -- then resource is hired or assigned and they have a different level of skill level -- RISK
duration of a task, milestone and a project -
how long a task may take.
If a task does not have a predecessor that it is not important?
what is the purpose of adding a dummy task in a schedule.
schedule optimization
1. working schedules
2. taking care of red icons.
Quiz 4 - bobsingh75@gmail.com - email 10:05am -
Subject - We made it! almost - Schedule
1. State 3 schedule optimization techniques
2. What is the difference between duration for a task and milestone?
3. Why would you add a dummy task in a project schedule?
20 minute - break
back 10:25am
Attendance -
1 - 5 (Team 1) sparc - Vandana (Collab Lead), John, David, Deepa, Julie (Comm), Gauri(x)
1 - 5 (Team 2) quarantwoners - Megha, Rhia, Rahul (Collab Lead), Bikram (Comm), Dee, Shreya
1 - 5 (Team 3) powernappers - Sai, Sergio (Collab Lead), Paryash, Jackee (Comm), Bob
1 - 5 (Team 4) onwardspring - Munavar (Collab Lead), Leslie, Saritha, Delina, (Seoyoung) Ashley (Comm), Jake(x)
1 - 5 (Team 5) b yoda inc - Josh, Eric (Comm), Kevin (Collab Lead), Ria, Samuel
For schedule and cost
1. Download this mpp file and use it to observe on 'MS Project' or 'Project Libre' how we came up with cost?
10:50am
Project Budget-
Need 2 slides
Slide 1
1. Project Description,
2. Team
3. Why
4. Total Budget
5. Success Criteria - Execs - be specific.
Slide 2
Funding Schedule
- Matrix --> Times (columns)
Rows -
Funding type - Enumerate milestones (For each milestone come up with a funding ID - acct #)
Please be done with 11:45 am -
How to control?
What is control? If you get emotional about it then you feel you are being controlled by a process.
If we are objective about it - then it is an action taken to achieve an outcome. Isn't that what you want?
Meticulous --> looking at every step of the process to:
optimize the time
reduce errors
got nothing better to do -- over process --> people's nerves.
Manage the team's state of mind when coming up with a control:
manager versus leader?
In objectivity - manager --> assigned a role --> because they earned it (practitioner's perspective)
water cooler conversation - "You know, He is...."
or "You know, she is doing this to me..." <-- where is the shield?
PM is to steer the conversation to objectivity -- opportunity - why do you think like that? -- improving the outcome.
What is the first thing to control in a project?
Scope Quality Schedule Team or Budget
[]
/poll "What is the first thing to control in a project?", "Scope", "Quality", "Schedule", "Team", "Budget"
Outcomes are based on Scope <-- if we control scope then we are getting outcomes
Get paid.
Controlling scope will keep the other 4 pillars in check.
To control scope - Change management process (chapter 4) della pro.
--> Factors in scope size (small med or large) - lanes to process the change.
--> Customer wants to change scope --> the answer should never be 'No'.
We will put it through our change mgmt process - which will help us measure the impact on schedule, budget, quality, and team --> with a natural progression to changing the project baseline each the project schedule changes --> leads to project being on time and within budget.
Recalibration on an ongoing basis as we humans change --> improve partnership --> acceptance and stability
Risk Management Process - Chapter 7
Risk Analysis --> Creating Controls for implementation --> Monitoring success (to see if control is in fact product measurable results).
..It is in tools that are implemented for risk management -- proactive -- firefighting mode (proactivity could have saved the day)
Culture to deliver - mode of operation --> start execution while planning..
while executing we are controlling the project..
Risk assessment -
Risk Type
Risk Origination (Process-Pillar)
e.g. Planning-Scope(cause) and not the affect
Execution-Budget(cause) and not what is impacted.
Risk
1 cause and 1 impact
What is a risk? something that will happen in the future that will prevent success of an outcome.
Constraint is similar - happens today.
e.g.
1 cause and three impacts
Sleepy --> content misrepresented.
--> grading is inaccurate
--> typing inaccurately.
Three risks --> narrow down the problem and add controls to fix it.
Functional Medicine -->
Cascaded risks
diabetes
high blood pressure
Impact - assessment - so we can say that not every risk is worth the pursuit.
Along Came Polly - the bf
wbf
Likelihood -->
Impact * Likelihood --> resolution.
Controls -- actions taken to mitigate a risk
action --> process, checklist or a form.
Ask A+ Questions --> get somebody to do it.
primary and backup
-punt it to someone-
its all in how you sell it to your team
-->no carrots -- you have to know what is driving your team.
what motivates a resource?
is the company going some where? will I be employed long term -- innovative new things.
e.g. mundane tasks --> get people to train their backups - one day.....
get things done and not do them.
OfficeSpace -->
Control Effectiveness -- 2
Risk control process --
95c -
Implement the process
Define 5 risks all in one category
Planning-<Pillar>
1 cause - 1 effect -
Likelihood and Impact
Control
Effectiveness
check back at 4:42pm
Attendance -
1 - 5 (Team 1) sparc - Vandana (Collab Lead), John, David, Deepa, Julie (Comm), Gauri(x)
1 - 5 (Team 2) quarantwoners - Megha, Rhia, Rahul (Collab Lead), Bikram (Comm), Dee, Shreya
1 - 5 (Team 3) powernappers - Sai, Sergio (Collab Lead), Paryash, Jackee (Comm), Bob
1 - 5 (Team 4) onwardspring - Munavar (Collab Lead), Leslie, Saritha, Delina, (Seoyoung) Ashley (Comm), Jake(x)
1 - 5 (Team 5) b yoda inc - Josh, Eric (Comm), Kevin (Collab Lead), Ria, Samuel
Review chapter in Della Pro and document a checklist for others to use to make a perfect configuration mgmt plan and Communication and Data Mgmt plan
Chapter 6 - Powernappers, sparc, b yoda inc
Chapter 8 - qurantwonder, onwwardspring
Description -
Checklist -
15 mins -