Post date: Apr 22, 2018 5:17:58 PM
Notes
Review -
Project Plan - 9 steps - flow diagram (2 and 3
(almost?))
..Chapter 2 - Project Definition and Approach.
1 - Scope - what is included in the project,
what's not, assumptions [starting point for
creating a WBS] - Context diagram (proj mgmt
process, people and new things being built.)
2 - Project Architecture - technical doc that
states what product or service is being built -
franchising and loan process
3 - Project Approach - Processes used for
creating the product - franchising, project
mgmt, software and loan. (used in creating
schedule - line up predecessors) - processes
must be clearly described.
4 - deliverables - output of the project (used
as a starting point in WBS) - should remain
static.
5 - org chart - how you will organize the team
to produce outcomes.
Creating a schedule
a. WBS - deliverable (high level goal) broken
down to milestones and tasks - detailed
breakdown produces an accurate estimates -
Document WBS Dictionary -
b. Activity Sequencing - assigning predecessors
- (use processes for aligning predecessor)
c. Duration estimate - Given a task (domain
expert) - accurate estimate - history
d. Assigning resources - Aligning skills that a
resource has to the task.
c before d or d before c.
c-->d-->c (fine tuning)
e. fine tuning the schedule -
a. add a start date.
b. get rid of overallocations
(resources)
c. fine tune predecessors - reviewing
Gantt chart.
d. enter holidays and work schedules
(personal or for team)
e. assume 80% productivity in a 40 hour
work week.
Creating a cost estimate -
Plug in hourly rates
Capital costs
Cost estimate by milestone.
Quiz questions 3
email - bobsingh75@gmail.com
q1 - What does a process have to do with project
management? provide an insightful view.
q2 - How do you fine tune a schedule?
q3 - What is the advantage of doing duration
estimation before assigning resources?
9:12 - email by 9:24am
how to get a project plan to 90%
or higher confidence level?
--chapter 2 -
clear scope
clear process
hiring skills that align to work being done.
having a healthy budget?
have a healthy org chart (manager vs. a leader)
wbs - go deep on each milestone - to a point
where it cannot be split any further.
update - wbs often - if it impacts schedule or
budget then communicate, explain, ask for
increase in budget etc.
follow the process (use it in activity
sequencing) - be context sensitive.
ask team members for duration (be paranoid) c-
>d->c
recheck duration with same or other employees
shop for the most optimal rates. See if
products/service can be outsourced/offshored -
build versus buy
recheck activity sequencing after schedule is
created
assign adequate skills to task
always have a backup - think about building
skills within team. If you can't pay them well,
develop their skills for future job security and
you get a backup resource.
use domain experts for duration estimation or
use historical record for duration for similar
projects.
know critical path - minimum time needed to
finish all required tasks. [then pace up other
things around the critical path]
keep entire team on same page.
provide headlight visibility to each member for
tasks on hand.
create controls - actions to mitigate risks.
figure out what can go wrong in each pillar and
come up with actions to avoid, accept or
mitigate risks.
manage scope changes sooner than later.
have a clear communication management plan and a
configuration management plan.
change management plan should carefully review
the changes requested before making each one.
Creating budget -
Budget refers to:
1. Cost + Contingency (% of cost in $$'s as
additional resources to be used for managing
risks)
--deriving contigency % at time of
planning is directly attributed to the
confidence level in the project plan.
2. Funding schedule - money (cost basis) needed
per duration (for the entire course of the
project)
3. Success criteria for each funding line item.
4. Account number assigned to each funding line
item - so we know category in which money is
expended.
What is a funding schedule?
How do you negotiate buying more time from the
stakeholder for project planning/risk mgmt?
How do you create a budget scenario?
Creating Controls -
1. Why do we need controls?
..Manage outcomes
..Mitigate risks to achieve an outcome
..Manage performance so resource produce an
outcome.
..Prevent scope creep
..Keep schedule on target
..Assurance to Stakeholder(s)
Level playing field.
emotion bias avoidance.
First thing - control - scope - change mgmt
chapter 4.
Della Pro - Chapter 4 - Change Mgmt Process.
1. Glance chapter 4 and then let's answer the
following questions:
2. Questions -
a. What is change management? managing change to
ensure 5 pillars stay in control - so the
balloon does not pop.
b. What is Change Control Board? and how does it
ensure the integrity of a product or service.
c. Does the size of change matter? Why?
How to create an inspiring environment?
Good meetings
1. Meeting has a purpose.
2. Everyone gets to speak - not taken over by
one person.
3. Let' team drive the meeting
4. Let team socialize
5. Come prepared (for doc review etc).
6. Ask A+ questions.
7. Keep meeting short - like 22 minutes (Start a
meeting at 10:33)
8. Set agenda for meeting and send it ahead of
time.
Risk Management -
Team risks - manage first.
You can control yourself but not others.
empowering the team to do their work well -
reward those that do - penalize the ones that
don't.
>>manager vs leader (read the slide)
Risk Mgmt Process
How to apply for your PMP Exam?
Mgmt Secret - Don't give your entire plan. do it
step-by-step
Implementing a control:
Hire a domain expert to deliver and document the franchising process in 1 month.
1. Author job description, interview questions and selection criteria.
2. Contact consulting companies to find a contractor.
3. Interview
4. Populate selection criteria and hire top candidate
5. Work assignment to candidate
6. Create a plan and define success criteria.
7. Ongoing support to consultant for delivery of franchise process.
Assign to a person and a deadline (and if its not done - then backup plan).
Monitoring a control
Create a checklist
1. Has Harry created the job description with awesome quality.
2. Has Harry created the interview questions with awesome quality.
3. Has Harry created the selection criteria with awesome quality.
4. Has Harry contacted consulting companies - how many?
...
Collect data using the checklist -
Analyze data.
Individual exercise
For risk #2 -
Lack of a concrete Franchising Process - cannot create schedule for rolling out first franchise.
create a control -
implement it - tool
monitor it - tool
Monitoring_fullname_task2.pdf - deliverables folder.