Post date: Apr 12, 2020 4:1:50 PM
Agenda
Review
Quiz 1
Task 1 navigation continued.
Attendance -
1 - 5 (Team 1) sparc - Vandana (Collab Lead), John, David, Deepa, Julie (Comm), Gauri
1 - 5 (Team 2) quarantwoners - Megha, Rhia, Rahul (Collab Lead), Bikram (Comm), Dee, Shreya
1 - 5 (Team 3) powernappers - Sai, Sergio (Collab Lead), Paryash, Jackee (Comm), Bob
1 - 5 (Team 4) onwardspring - Munavar (Collab Lead), Leslie, Saritha, Delina, (Seoyoung) Ashley (Comm), Jake
1 - 5 (Team 5) b yoda inc - Josh, Eric (Comm), Kevin (Collab Lead), Ria, Samuel
TeamSparc - Gauri
Review -
Open Book and notes
email - bobsingh75@gmail.com
Subject - CIS 95a - Spring - Q - Quiz 1
1. What are the 5 processes for running projects? In your opinion, why does control run across all other 4 processes. Provide your rationale.
2. List 5 things that a project manager can do to run project smoothly.
3. List three reasons for project failures.
4. How can you resolve conflict in running projects?
10 mins
Back at 930am - (10 min break).
And we are back, yes???
Moving along to Task 1 -
Project initiation -
Memo - C-Bay Inc - real estate auction online - residential and commercial worldwide.
Director of IT - memo - Move - growth plans - setting up back up data center - initiate the project
solution for building(s)
house the data center.
Documenting requirements
1. Source of requirement (to guage - valid/assumption) -
170 people + Growth
200 servers in backup data center -
made good assumption - additional requirements -
interview process to validate the requirements
Document the notes as proof
Get requirements --> Validated requirements -
Next step - 9:54am.
Make sure requirements are refined - (adding/removing)
Prioritize
Next steps
1. Add a new sheet called Finding a building and add these four columns
Name, #, Requirements, Grading Scale
2. Each member contribute to creating a grading scale - please work with top 10 requirements
Please complete this by 10:22am.
Find the buildings that fit the criteria -
1. Look at the following links to find building and rate them
www.loopnet.com
www.buildingsearch.com/
www.cityfeet.com
www.cimls.com/
http://www.officefinder.com/officespacecalc.html
You many need to figure you sq footage.
Add the ratings in the spreadsheet -
You can make up the rating for each building (if information is not easily accessible)
Please save the picture (3 to 4) for each building you are rating.
Need each person in team to rate a building -
Save the picture in your working folder under Task 1/b1, b2, b3 etc. (1 or 2 picture are presentable) -
Please be done by 10:51am.
Closing comments -
1. Next steps - 1:30pm - start working on a presentation (cover format of presentation).
- select primary and backup and then prepare presentation.
2. Finding at 5 to 6 buildings (as a team)
Question -
Cadence between site and drive
- working folder --> task1, task2.... (mainly working)
purpose - repository for team members to work together.
ease of access --> link the main task folder in google sites for access - just the high level folders.
final phase of initiating projects -
1. preparing a presentation
recap -
1. requirement analysis - reading the requirements from src, validation of assumption, creating an analysis framework (level set the grading for buildings), found the buildings -
2. select primary and backup
put some notes on the same sheet you were working on (bottom)
- links to pictures for both primary and backup.
- primary (Address)
-describe the attributes that fulfill requirements
-62K sqft, occupancy in 2 months, close to corp headquarters, excellent amenities
- backup (address)
pictures
attributes like primary
correlate primary and backup -
qualitative analysis -
Attendance -
1 - 5 (Team 1) sparc - Vandana (Collab Lead), John, David, Deepa, Julie (Comm), Gauri
1 - 5 (Team 2) quarantwoners - Megha, Rhia, Rahul (Collab Lead), Bikram (Comm), Dee, Shreya
1 - 5 (Team 3) powernappers - Sai, Sergio (Collab Lead), Paryash, Jackee (Comm), Bob
1 - 5 (Team 4) onwardspring - Munavar (Collab Lead), Leslie, Saritha, Delina, (Seoyoung) Ashley (Comm), Jake
1 - 5 (Team 5) b yoda inc - Josh, Eric (Comm), Kevin (Collab Lead), Ria, Samuel
- Finish by 2:07pm ---extended----------------------> 2:15pm::
Presentation -
- quickly - 15 mins
each team member will work on one slide
Vision Steering Committee -->
Presentation Format
Slide 1 Introduction (Team, Requirements)
[Team name - member names (on one side of slide)] - [Requirements - Header (project description in 10 words)
- bullet point --> top 4 or 5 requirements]
Slide 2 Analysis criteria - establinging confidence with Stakeholders.
Steps taken for finding a building - describe the process
Requirement solicitation
Validation
Grading criteria
Finding the buildings
Collaborating to find primary/backup
Slide 3 Building Recommendation
1 slide with primary and backup
Title
Primary
pictures
2 to 3 attributes that indicates why it is the primary choice.
Backup
pictures
2 to 3 attributes that indicates why it is the backup choic
Slide 4 Financial Consequences
Enumerate things that will be major expense categories -- initiation to planning.
1. Leasing costs, infrastructure, data center, attorney, Accountant,
2. Recurring costs -
Slide 5 Next Steps
Guidance to the planning -
What steps can they take to start project planning.
Don't Make me Think -- Steve Krugg.
Deliverables -
1. presentation pdf
2. Excel workbook complete with analysis.
3:52 - 10 min
Please fit in a 10 min break.
Game 2 -
4:02pm - Project Planning and Control
What is Project Initiation - Feasibility study to see if a project can be completed with mindfulness to five pillars (scope, quality, budget, schedule and team).
Can we do it?
What -- Scope -- Requirements List -- Validate
How - Analysis scale to finding buildings - high level design
Cost - Resources
Presenting solutions at a high level
Financial projections - high level idea of what the costs.
Next Steps
Potential quiz questions -
1. What is project initiation?
2. What are some outcomes of project initiation?
3. Describe the project initiation process?
4. What are constraints and how are these related to initiating projects.
5. What is the importance of environemental factors when initiation projects?
Project Planning and Control -
Task 2 -
Initiate --> Detailed Plan
[presentation - project charter] - sign off --> [formal authorization to start the project planning]
What is a project plan?
1. Project Definition and Approach (5 W's and How) - what when where why who and how
2. Project schedule - MS Project - tasks - subtasks - milestone
-sequence -- assign resources --> developing a schedule.
3. Project Budget - cost + contingency (risk management)
4. Control - Creating lanes and then ensuring that lanes are used as described.
- Outcomes - professional sense.
With control implementation - it is your communication style that will provide objectivity for your team.
Scope - Ensuring what was decided for delivery does not change. And if it does
then everything else with it changes -
Schedule, Budget, Team and Quality.
Change Management -
Risk Management Process (RMP)
1. Risk identification and analysis
2. Actions definition and implementation (Form, Process or a Checklist)
3. Monitoring action - if an action is mitigating a risk or not.
Apply the RMP to five pillars - carefully designing 1, 2 and 3 (as shown above)
5. Data Management Plan - Getting the team on same page - project plumbing.
smartsheets, basecamp, monday.com,
microsoft teams, ms project, google docs and sites, open project
confluence, asana, jira, workday - pm solution, omniplan, redbooth, Taiga, agile, evariant
6. Communication Management Plan
What kind, When, in what kind of situation, what frequency, from who, to who, track success.
7. Assets
8. Executive Summary -
Della Pro PRoject Plan
What Project are you going to work on - next weekend -
1 Billion dollar project
C-Bay - real estate auction - sell/buy real estate
We act as a broker - real estate agents - making tons of money on (sales comm).
Sales / Buyer - make 3% each
Too many agents - hungry - 1.5% on each side.