Post date: Apr 11, 2020 7:25:0 PM
Running Notes April 11th 2020
Good morning! everyone -
You are in Project Management - A Practicum - CIS 95a.
Instructor - Bob Singh
We will start with agenda at 8:35am - allowing extra five minutes for class members to get in and settle.
Few considerations to make your class experience joyful:
1. If you cannot hear the sound, dial in by phone versus using the Internet. - works really well.
2. Ask a lot of questions please.
3. We are going to get involved in work -- together - so everyone will have to be on the same page.
4. Please make sure you have a workspace (with minimal disturbance) during the class time.
5. Tell me when you need breaks (stretch, bio, lunch, coffee etc.) - We need them.
About the course:
- 95a - first course in the series - 95a --> 95j
- deanza.edu/cis/pm - course information
- ecms.deanza.edu - course outlines - CIS --> 95X and 79.
- 95a - first course in the sequence - foundation course - Test -
do you really want to be a project manager? --
hardest by design in the entire offering.
long hours - smiling in the 11th hour -- crisis --> be the light to handle the situation...
keep your calm - resilient - persevere - patient - persistence
inside not equal to outside (very important) - sep - professional
You have to be able to "see".
MAIN REASON FOR PROJECT FAILURES -
It is our job to help other see - how we become the light - take care of yourself each day... so you can perform to this expectation.
Role of a Project Manager -
You will hear from people when there is a problem.
stay ahead of the team.
provide headlight visibility - (in the dark)
time management system - for yourself and for others.
- I don't have time - (shutting the door) - negative energy (mindful)
- currency
+ tone - What can I do now or later? -- being positive
does your context get reset each day?
Ask A+ questions
Avoid stereotypes - as our baseline or mode of operation
Being neutral - takes training.
Contextual Awareness - (HARD TO KNOW) - we have to work with assumption
self -- || (shield) -- managing the work --> Home and deal with home stuff.
others --
Validate assumptions - without personal emotion getting involved in it.
B+ --> being positive -->
Introvert and Extrovert - communication style -
Kiersey temperament - 95a.sukhjit.tv --> persona test.
An I --> does thinking --> knows answer --> does not say it.
An E --> does not think by himself (needs people to think) --> finds answers during collaboration --> talks too much
|---------------------------|
I E
It goes with confidence <--> Situation
known situation --> confident
unknown situation --> not confident - entre.
where does confidence come from?
inside -
in response to a situation.
Intentions --> Actions --> Outcomes (IAO Formula)
You are contextually aware -- you have validated assumption -- You can't agree
What do you do?
Agree to Disagree to move on -- has consequences
+ compromise, acknowledge and regroup, let prevail, acknowledge, respect , communicate, fact check.
- frustration
(EGO - the need to be right <-- personal)
(Team level - what is the right for them)
Bending myself to a + emotion (in negative context).
how the electricity flows? --> + to -
We don't need to manage others at all - Manage ourself -- others take care of themselves.
5 bodies of knowledge (project phases)
Initiate -- Plan -- Execute -- Close
|----------Control-----------------|
*
5 Pillars
Scope - Quality - Budget - Schedule - Team (in project mgmt)
Pride -- Team -- delivering a project (commitment <--> people)
Stakeholder --> most value of budget
Implement --> want to deliver the best they can.
Following framework -
Initiate -- Plan -- Execute -- Close
|----------Control-----------------|
*
5 Pillars
Scope - Quality - Budget - Schedule - Team (in project mgmt)
enables asking A+ question - Ask questions -
Power of driving outcomes from other is in asking A+ questions.
Office space -
Context switching -
Traits -- Write down what you want to remember - keep your brain empty.
Don't give others permission to change your state -- you are in control of yourself.
We have to know ourselves.
-- you will have nirvana - as you want it.
Neuroassociation - looking in the repository of your experience --> providing a response.
--subjective -- contextual to a person.
Experience - stories-- create neuroassociation.
In this course - 4 tasks - done
How are tasks organized?
shared a picture -
How to bend myself into a positive state (most of the times)
|---------------------------|
- +
ventureloop.com
pwcmoneytree.com
Slack channel - 95a-spring2020
Success -
1. timely response to quizzes
2. completion of tasks with team on time (during active class time)
3. contribution to class discussions / team
4. practicing communication skills
search for word emotion - on 95a.sukhjit.tv -
list of positive and negative emotions
# of + emotion < # of - emotions
Asking A+ questions -
From Leslie - "setting intentions be careful what u wish for" -
AlChemist - Paulo Coelho - pdf online
Intention - Action - Outcome.
What is a constraint? present or past -- limiting factor that prevents you from doing something.
Let the inside create outside that is better for self and those around you. + energy -
***************************************************************************
1. Is there any member in class, on Zoom, not on Slack.
2. Getting organized in teams -
How to find team members? - 5 or 6 -
5 teams of size 5 -
Process - count 1 through 5 - luck -
1 - 5 (Team 1) - Vandana (Collab Lead), John, David, Deepa, Julie (Comm), Gauri
1 - 5 (Team 2) - Megha, Rhia, Rahul (Collab Lead), Bikram (Comm), Dee, Shreya
1 - 5 (Team 3) - Sai, Sergio (Collab Lead), Paryash, Jackee (Comm), Bob
1 - 5 (Team 4) - Munavar (Collab Lead), Leslie, Saritha, Delina, (Seoyoung) Ashley (Comm)
1 - 5 (Team 5) - Josh, Eric (Comm), Kevin (Collab Lead), Ria, Samuel
Next - getting your team on same page -
[Collab Leads] 1. Slack channel - each team
Common naming convention -
95a-spr20-team#
Invite instructor - bob@in-school.net
1. - Work actively in your slack channel and decide a team name -
[Collab Leads] 2. Google Sites and Google docs
- Google site - bobsingh75@gmail.com
No bells and whi.
stone age - classic site
page
/deliverables - /task1 task2 task3 and task4 - no links to google docs please - pdf, word, excel, .mpp etc. [grading]
/working folder - /task1 task2 task3 and task4 -- link to Google docs. [for your team to collaborate]
/status - /week1 week2 week3 [pdf]
/class notes - /one for each team - e.g. team 1 - /vandana, john, david, deepa, julie, gauri
/95a site archive task1 task2 task3 and task4 - long lived memory of templates.
10 mins to create the site -
15 min break - 3:50pm resume -- Deep dive on Task 1.
communicators please let me know when your google site is ready for inspection -
everyone - don't forget to take a break... We resume at 3:50pm.
lessons on good project mgmt - from creating the google site - getting everyone on same page.
1.
2.
3.
4.
5.
- 10 lessons documented on whiteboard -
Well defined processes in an organization - follow them.
Program Management Office
Portfolio Management - Managing a group of Program Manager - PfMP
Program Management - manage a set of project managers - PgMP
Project Managers - manage projects - PMP
Project Coordinators - Role assisting Project Manager - CAPM
4 things - PMO is an organization in a company -
1. Process Management library - templates, guidance on process (from similar projects done before)
2. Check Project status at high level for all projects. (Budget and Scope Delivery)
3. Strategic to Tactical (CEO, CTO, CFO etc - business strategy --> Craft Projects to deliver business strategy.
4. Mgmt of PM's (wrto Financial Mgmt) - 300K -- given 1 years -- chunks etc.
Delivery Manager - end customer - configuration mgmt for a product or service - ensuring customer happiness.
inbound Product Manager - CEO of Product - requirements, scope, backlogs, technical architecture, infrastructure,
Outbound product manager - Community support, marketing, business model, product pricing, competition
- drive.google.com -
~ teamname
~deliverables
~working folder
Game 1 - Project Initiation - 445pm -
- Fiction - C-Bay Inc.
- 95a - internship program with C-Bay Inc - Real Estate Auction firm -
- a typical broker - online auctions for real estate transactions.
Project Initiation -
Memo - 2-4
analysis - feasibility study - on the ask
is it doable
scope, quality, budget, schedule and team
solution - house the employees and data center.
- financial consequences
presenting the output
presentations.
Collab -
Stepwise -
Google driver - teamname -- working folder -- task 1
Process - count 1 through 5 - luck -
1 - 5 (Team 1) sparc - Vandana (Collab Lead), John, David, Deepa, Julie (Comm), Gauri
1 - 5 (Team 2) quarantwoners - Megha, Rhia, Rahul (Collab Lead), Bikram (Comm), Dee, Shreya
1 - 5 (Team 3) powernappers - Sai, Sergio (Collab Lead), Paryash, Jackee (Comm), Bob
1 - 5 (Team 4) onwardspring - Munavar (Collab Lead), Leslie, Saritha, Delina, (Seoyoung) Ashley (Comm)
1 - 5 (Team 5) b yoda inc - Josh, Eric (Comm), Kevin (Collab Lead), Ria, Samuel
RequirementAnalysis.
4 columns -
1 - #
2 - Requirements
3 - Validated from Src
4 - Priority
Step 1 - Review the memo and come up with requirements for finding a building.
- #, Requirement and Source
quality of description
5 mins - review
Step 2 - Validate assumption - 6 mins -
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16