Post date: Jul 21, 2016 5:44:28 AM
Below is a sample letter you can send if you are planning a bed bug inspection - remember to use either "inspection" or "K-9 Bed Bug Inspection" or whatever type of inspection you will be conducting, and the date and time of the inspection.
If you aren't doing an inspection, but just want to send a prevention letter, just remove the entire first paragraph. Tailor the letter to really fit your needs.
Dear Valued Residents of *insert property name here*,
We have recently received a complaint of a possible beg bug problem in the building. We are doing everything we can to quickly identify and eliminate the problem. Please be advised there is a mandatory *inspection/K-9 Bed Bug Inspection* on *insert day here*, *insert date here*, *insert start time here* to *insert end time here*. If you will not be home, please consider this as the 24 hour notice to enter to conduct this inspection.
Because bed bugs easily spread and multiply, we ask for your cooperation in helping us eliminate the problem completely and prevent it spreading to additional units. Here are some tips to prevent beg bugs:
Bed bugs are good hitchhikers. If you throw out a mattress or furniture that has bed bugs in it, you should slash or in some way destroy it so that no one else takes it and gets bed bugs. Any clothing or personal items removed from an infested apartment should be transported in a tightly sealed plastic bag to prevent the spreading to your neighbors.
Reduce the number of hiding places -- Clean up the clutter. A cluttered home provides more places for bed bugs to hide and makes locating and treating them harder. If bed bugs are in your mattress, using special bed bug covers (encasements) on your mattress and box springs makes it harder for bed bugs to get to you while you sleep. Leave the encasements on for a year. Be sure to buy a product that has been tested for bed bugs and is strong enough to last for the full year without tearing.
Regularly wash and heat-dry your bed sheets, blankets, bedspreads and any clothing that touches the floor. This reduces the number of bed bugs. Bed bugs and their eggs can hide in laundry containers/hampers Remember to clean them when you do the laundry.
Reduce the number of bed bugs to reduce bites. Thorough vacuuming can get rid of some of your bed bugs. Carefully vacuum rugs, floors, upholstered furniture, bed frames, under beds, around bed legs, and all cracks and crevices around the room. Change the bag after each use so the bed bugs can’t escape. Place the used bag in a tightly sealed plastic bag and in an outside garbage bin.
Please feel free to contact the Leasing Office if you have any questions at *insert phone number here or *insert email here*.
Thank you,
*Landlord/Agent for Owner*
*Title*
*Property Name*