Cashups

With QuickEasy's Cashup module, BOS totals the Transactions and then compares the cash that has been counted against Transactions. A Cashup Shortfall / Surplus Transaction is then created, based on whether the Cashup is short or whether it is more than the Transaction totals.

Discover Cahups

Get Started

The Cashups module is a fixed module that needs to be added to the Main Menu or/and to the Tile menu using Main Menu > Setup > Menu Manager.

Access needs to be granted in Main Menu > Setup > Settings > Users > Other > Cashups - Access Allowed.

None - No access to the Cashups module.
User - Allowed to access and create records in the Cashups module.
Supervisor - Allowed to access, create and delete records from the Cashups module.

Cashups Setup

Complete the following setups before attempting to use the Cashups module:

Currency and Denominations for Home Currency, see more in Accounting Setups.
Cashup Settings (see below)
Cashup Transaction Types

Cashup Settings

Navigation

Main Menu > Setup > Settings > General > Cashups

Filter - Cashup Items (eg. '=2', 'in(1,2,3)') - This is the filter that is applied for Cashup Items.
Filter - Transaction Types (eg. '=2', 'in(1,2,3)') - This sets what Transaction Type is tallied when creating Cashups, such as POS Receipts.
Transaction Type - Cashup Shortfall - Select the Transaction Type from the drop-down list that will be used for Cashup Shortfalls (see more below).
Transaction Type - Cashup Surplus - Select the Transaction Type from the drop-down list that will be used for Cashup Surplus.

Cashup Transaction Types

You need to create a Transaction Types for Cashup Shortfall and Cashup Surplus (see image below), navigate to Main Menu > Setup > Transaction Types > Transaction Types tab > Add.

Once you've created the Cashup Transaction Types, click save and Rebuild the Trial Balance. See image below:

Now you can simply add the newly created Cashup Transaction Types to Cashup Settings and make sure to Rebuild the Trial Balance again.

Restart QuickEasy BOSEnterprise to ensure all changes has been made.

Cashups Data Grid

Navigation

Main Menu > Accounting > Cashups > View

Date Filter - This allows you to filter the records displayed in the data grid by date or time period.
Trans Type - This allows you to filter the records displayed in the data grid by Transaction Type.
Data Grid - This shows the Cashup records by Status, Date, Users, Created and Updated by, Count, Transactions and Variance.
By right-clicking on a Cashup record in the data grid, you are able to Open the selected Cashup or View Audits in the Audits side-panel.
Menu - The menu button allows you to Reset Data Filters and to Save or Restore the data grid.

Cashups Interface

Navigation

Main Menu > Accounting > Cashups > Select Trans Type > New

Cashup Details - This shows the Cashup Number, the From and To dates, the Transaction Type and the Users included in the Cashup. You are able to include multiple Users to the Cashup, simply click on the ellipsis and a Link User/s to Cashup window will appear. See image below:

2. Notes - Anny Notes regarding the Cashup can be entered here.

3. Ledger Entry - This shows the Transaction Type, Transaction Number, and Total that will appear in the Ledger.

4. Cash - This shows the count of Cash on hand. The Cash data grid will populate with the Home Currency Denominations allowing you to enter the Qty for each Denomination in the Qty column.

5. Summary - This shows the Type of currency, the value Counted, the Transaction value, and Variances.

6. Transactions - This shows the Transaction linked to the Cashup. Transaction drill down functionality is included by double-clicking on the Transaction.

The From field shows the invoice that the receipt is paying.
The ellipsis on the right allows you to open both the Receipt and the Invoice that was paid. See image below:

7. Created/Updated by - This shows who created the Cashup and on which date, as well as who updated it and on which date. All activity is Audited.

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