Resource Calendars

What are Resource Calendars

• Resource calendars are special managed calendars which can be made available to the entire Google organization, or a subset via permissions.

• Resources can be specific places or items, such as conference rooms or parking spaces

• Resources can also be function the same as ordinary shared calendars, such as Staff Calendar or OOO

Adding/Viewing a Google Info/Resource Calendar

1. Open Google Calendar, making sure you are logged in with your Burning Man.org email address.

2. Scroll down to Other calendars on the left side of the calendar.

3. Click on plus sign + and select Browse resources. A new screen will open, titled Resources.

4. Click on the arrow next to (Info) or the appropriate section.

5. Select the calendar(s) you want. If you do not see these options, refresh the page until you do.

6. You can color code your calendars to keep track of which one is which.

Adding or Booking a Calendar event to a Resource calendar

- Some calendars like OOO are open to all office staff. For these, just create your event normally and change the event's home calendar from your personal one to the resource calendar.

For location resources (like rooms) or calendars that require approval (like Staff Calendar):

1. Create the event on your personal calendar or a group calendar you can edit.

2. Under "Add room or location" (quick create) or Guests/Rooms (detailed view), browse for the room or resource.

   1. For meeting rooms, use the "Available rooms only" drop down to aid in scheduling.

3. If approval is required, event will appear as an outline (waiting for approval) on resource calendar.

4. Contact the resource calendar managers if your event is not approved/rejected in a timely manner.

Calendar resource managers

Please make sure you have updates enabled for any calendars you manage.

1. Open Google Calendar

2. On the left, under My calendars, find the resource

3. Point to the resource and click More |> and then Settings and sharing.

4. Under the notifications sections, choose how you'd like to be notified.

More info here: Get Google Calendar room & resource notifications